[Hiring] Executive Assistant to Founder, HR & Operations @Fuelerate

Role Description

Most Executive Assistant roles are about managing someone else's calendar and inbox. This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.

If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that.

What You'll Do

• Financial & Contract Administration
  • Run the invoicing cycle and monthly payroll process
  • Prepare and send client and employee contracts from existing templates
  • Handle payment follow-ups
  • Specific scope and autonomy here are discussed as part of the interview process
• Communication & Calendar
  • Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't
  • Manage the calendar: book calls, protect focus time, keep things organized
  • Daily and weekly check-ins to keep everything on track
• Hiring Support
  • Source and screen candidates against a role description
  • Manage the hiring pipeline and schedule interviews
  • Prepare onboarding documentation
  • You won't make the final hiring call, but you'll shape who gets in front of the founder
• Founder Support
  • Travel planning and logistics
  • Personal appointments and errands where useful
  • Following up on what matters so nothing falls through

This is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.

Qualifications

• Experience in Executive Assistance, HR/Recruiting, or Operations administration
• Highly organized, comfortable with detail and repetition
• Confident with ClickUp and Google Sheets (or a fast learner)
• Clear written and spoken English
• Trustworthy with sensitive information, financial, hiring-related, and personal
• Reliable and consistent, someone who does what they say they'll do, on time, without being reminded

The Details

• Remote
• Full-time from day one
• Strong written and spoken English required
• Compensation: $1,000–$1,500/month, based on experience and performance

Ready to Apply?

Submit your application through the official link only. Applications sent via DM or email will not be considered.