[Hiring] Executive Assistant to CPO @Save the Children International

Role Description

The Executive Assistant to the Chief People Officer (CPO) plays a pivotal role in enabling the success of the People Department by providing comprehensive executive, administrative, organisational, and coordination support. The role exists to maximise the CPO's capacity to focus on strategic priorities by autonomously managing administrative and logistical requirements with a high degree of professionalism, discretion, and confidentiality.

• Provide proactive, high-quality executive support to the Chief People Officer (CPO).
• Manage a complex and dynamic diary, coordinating meetings, appointments, and events.
• Manage and monitor the CPO's inbox, responding, redirecting, and prioritising communications.
• Coordinate domestic and international travel arrangements, including flights and accommodation.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Anticipate the CPO's requirements and priorities, identifying upcoming issues and opportunities.
• Prepare agendas, briefing packs, presentations, reports, and correspondence.
• Track actions, decisions, and follow-up activities from meetings and correspondence.
• Act as a key point of contact for internal and external stakeholders.
• Prepare and submit expense claims on behalf of the CPO.
• Process invoices and procurement-related transactions within delegated budgets.
• Maintain accurate departmental distribution lists and contact databases.
• Build strong relationships with Executive Assistants and support staff across the organisation.
• Coordinate and manage People Leadership Team meetings and other key People function meetings.
• Support effective communication and knowledge sharing across the People function.
• Assist in maintaining departmental communications and recognition activities.
• Contribute to the continuous improvement of departmental processes and systems.

Qualifications

• Demonstrable track record in providing executive support to a senior leader.
• Proven experience managing complex and frequently changing diaries.
• Demonstrable experience managing high-volume inboxes.
• Extensive experience planning and coordinating complex travel arrangements.
• Experience in supporting meetings instigated by the CPO.
• Excellent organisational and prioritisation skills.
• Strong written and verbal communication skills.
• Demonstrated ability to handle highly confidential information.
• Strong stakeholder management and interpersonal skills.
• Proven ability to work independently and proactively.
• Advanced proficiency in Microsoft 365 applications.
• Strong digital confidence and willingness to embrace new technologies.

Requirements

• Educated to degree level and/or holds a relevant professional qualification, or equivalent experience.

Benefits

• Meaningful and rewarding career.
• Collaborative and inclusive environment.
• Opportunities for professional development.

Company Description

Save the Children is the world's leading organisation for children, employing ~25,000 staff. We save children's lives, fight for their rights, and help them fulfil their potential.

• Working in 116 countries, we put the most deprived and marginalised children first.
• We value our people and offer a meaningful and rewarding career.
• Our employees play a crucial role in helping us achieve our ambitions for children.