[Hiring] Executive Assistant @There is Talent

Role Description

We're looking for a highly organized, proactive, and reliable Personal Assistant to provide day-to-day administrative, operational, and personal support. This role is ideal for someone with an operations or logistics mindset who knows how to coordinate moving parts, keep processes on track, and follow through without constant supervision.

You'll work closely with the team and client to manage schedules, coordinate tasks and logistics, and keep communication and follow-ups running smoothly.

What You'll Do

• Manage calendars, appointments, scheduling, and meeting coordination
• Coordinate day-to-day operations, including tracking tasks, deliveries, bookings, and pending items
• Organize and maintain task lists, action items, and follow-ups, making sure deadlines are met
• Attend meetings, take clear notes, and track next steps
• Communicate and follow up with clients, vendors, and other external contacts
• Use Google Workspace and other digital tools to organize information and improve workflows
• Support with research, travel or logistics coordination, and general administrative tasks
• Assist with occasional personal and household-related tasks
• Proactively identify what needs to be done and take action without waiting for detailed instructions

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Coordinator, or similar role
• Background in operations, logistics, or supply chain coordination (strongly preferred)
• Highly organized and detail-oriented, with strong follow-up and time-management skills
• Comfortable managing multiple priorities at the same time
• Able to work independently with limited supervision
• Strong written and verbal English communication skills
• Comfortable communicating directly with clients and external contacts
• Proficient with Google Workspace (Calendar, Gmail, Docs, Sheets, Drive)
• Reliable, resourceful, and trusted to handle confidential or sensitive information

Benefits

• Opportunity to work with international clients
• Improve your English skills in a real working environment
• Training on tools and ongoing team support
• Development plans for long-term growth