[Hiring] Executive Assistant and Client Support Specialist @Voxidea-Stafi

Role Description

We’re hiring an Executive Assistant & Client Support Specialist with flexible schedule availability to provide high-quality administrative and client-facing support to senior-level executives. This role is ideal for professionals seeking a flexible, part-time schedule while delivering exceptional service and organizational excellence.

What You’ll Do:

• Serve as the primary point of contact between executives, employees, clients, and external partners. 🤝
• Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed. 📅✈️
• Track expenses and prepare detailed reports on a regular basis. 📊
• Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction. 🌟
• Maintain organized filing systems and support administrative operations. 📁
• Take meeting notes and assist with client-facing communications. ✍️
• Support social media updates, billing, and invoicing when required. 💻
• Assist in coordinating virtual events or meetings for clients and team members. 🎉

Qualifications

• Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role. 💼
• Is bilingual in English (C1 or higher) and Spanish, both written and spoken. 🗣️
• Demonstrates strong organizational and time-management skills. ⏱️
• Is proficient in MS Office, Google Workspace, and standard office tools. 💻
• Possesses excellent verbal and written communication skills. ✍️
• Maintains discretion, confidentiality, and a proactive approach to problem-solving. 🔐
• Holds at least a high school diploma (a bachelor’s degree is a plus). 🎓
• Resides in Latin America. 🌎
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet. 💻

Requirements

• Part-time position (typically 20–30 hours per week)
• Flexible schedule depending on client needs (must overlap partially with U.S. business hours)

Benefits

• Long-Term Opportunities: Build a lasting professional relationship with us. 🏆✨
• Fully Remote: Work from the comfort of your home—no onsite travel required. 🏡🌍
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. 🏖️☀️
• Wellness Support: Access in-house psychological and wellness coaching services. 🌱💚
• Holistic Growth: Free access to coaching programs that support your personal and professional development. 🌟📚
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses. 🎓📖