[Hiring] Executive Assistant @Inside Out Hiring

Role Description

We are seeking a full-time Executive Assistant based in LATAM to proactively manage complex calendar needs and coordinate high-stakes communications and travel for a leading intelligent infrastructure technology provider.

Key Responsibilities

• Inbox Ownership & Executive Communications: Proactively manage and triage a high-volume executive inbox, flagging priorities and drafting responses without requiring constant direction. Coordinate communications with C-level executives, municipal officials, law enforcement leadership, and enterprise clients.
• Calendar Gatekeeping: Serve as the gatekeeper for the executive's calendar, protecting time for customer, partner, and board engagements. Ensure personal and professional calendars are kept in sync to avoid conflicts.
• Travel Coordination & Administrative Support: Plan and manage complex domestic and international travel itineraries for business and personal scheduling needs with discretion and professionalism.
• Board & Cross-Border Coordination: Support preparation and coordination for board-level communications and meetings, and facilitate seamless coordination with contacts and operations across multiple Latin American markets.

Qualifications

• Minimum of 3-5 years of experience supporting a senior leader, C-level executive, or founder in a genuine executive assistant capacity (not a customer service or general administrative role).
• Demonstrated experience managing communications with senior executives, public officials, or enterprise clients, backed by professional fluency in written and spoken English.
• Strong track record of complex travel planning across domestic and international itineraries.
• Proactive, solution-oriented working style with the ability to act without waiting for detailed instructions.
• Comfort and prior experience using AI-enabled productivity and scheduling tools to support executive workflows.

Preferred Pluses

• Working proficiency in Spanish is strongly preferred given the company's extensive operations across Latin America.
• Familiarity with large enterprise and retail customers is a nice-to-have.

Requirements

• C1 English level is required. The selected candidate will be speaking strictly in English during their whole shift.
• 100% dedicated commitment required.
• Strict zero-tolerance policy for dual employment or misrepresenting experience.

Benefits

• Salary: $2000 per month.
• Work Schedule: Monday to Friday, 9:00am to 6:00pm Eastern Time.
• Target Start Date: ASAP (urgent replacement).