[Hiring] Senior Financial Operations Specialist @ActBlue

Role Description

As a Senior Financial Operations Specialist with direct access to the CFO and the Director of Financial Planning & Analysis (FP&A), you will be part of ActBlue’s growing Finance team. In this role, you will operate as a strategic finance partner across the organization, combining ownership of core financial operations with high-impact analytical, advisory, and strategic project work.

• Manage the entire client invoice billing, client payments, and financial process cycle for all sales products to ensure accuracy.
• Provide support in annual audits preparation and bank account reconciliations.
• Prepare a variety of complex financial and regulatory reports based on financial activity.
• Assist in the month-end close process and systems integration.
• Serve as a key analytical resource to executive leadership on financial reporting, continuous process improvements, and long-term organizational strategy.

What You Will Do

• Billing, Revenue & Accounts Receivable:
  • Own and manage the entire client billing/invoicing process to ensure accuracy.
  • Perform the client revenue validation process to ensure invoice accuracy.
  • Manage the tracking and reporting of accounts receivable and the related aging report.
• Payments, Reconciliation & Banking:
  • Own and manage the clients payments and reconciliation process against the payment processor, the accounting system, and the bank.
  • Monitor the organization's bank operating accounts for client payment reconciliation.
• Sales Tax:
  • Serve as the primary point of contact for and partner with a 3rd party vendor in managing the full cycle of the sales tax process.
  • Ensure accuracy, timely submission, and full compliance in tax calculation, invoice posting, tracking sales tax payment and collection, and filing state tax returns.
• Month End Close, Compliance & Audit:
  • Assist in the full cycle of financial/accounting operations for the month-end close process.
  • Ensure the accuracy of financial activity and accounting treatment recorded in ActBlue's books.
  • Ensure compliance with accounting policies, applicable government rules and regulations, and US GAAP.
  • Support the preparation of regulatory reporting to various authorities on a monthly and yearly basis.
• Executive & Management Reporting:
  • Lead design and development of executive management reporting and analysis.
  • Develop key metrics to facilitate management analysis.
  • Support and contribute to the design and delivery of executive financial reporting and metrics used by ELT.
  • Serve as the first point of analysis for confidential labor relations cost analysis.
• Strategic Initiatives & Leadership:
  • Lead complex, high-priority finance initiatives across their full lifecycle.
  • Develop recommendations on financial and operational policy creation and interpretation.
  • Provide ad-hoc support to the Director of FP&A on special projects.
• Technology & Efficiency:
  • Leverage AI technologies to improve processes and achieve efficiencies.

Qualifications

• 5 to 8 years proven working experience in accounting, including Accounts Receivable, Accounts Payable, month-end close, and Accounts Receivable Aging.
• Bachelor’s degree in Accounting/Finance.
• Advanced technical skills, proficient in Microsoft/Excel/Google sheets.
• Proven experience and knowledge with NetSuite and Stripe preferred.
• Excellent verbal and written communication skills, presentation skills, and a commitment to collaborate with people at all levels and with diverse backgrounds.
• A strong interest in building processes and procedures and identifying opportunities for efficiency.
• Strong problem-solving skills with creativity and thinking outside the box.
• A team player, detail-oriented, with a big picture orientation.

Requirements

• Experience in client bills/invoice creation and process.
• Managing client payments and reconciliation.
• Cash management and bank accounts reconciliation to the ledger.
• Managing sales tax (collection, payment, state tax filing).
• Revenue validation and reconciliation.
• Preparing audits and regulatory reporting.
• Managing stakeholders across the organization.
• Large scale project management is a plus.
• Identifying process gaps and deficiencies with solutions and execution.

Benefits

• Flexible work schedules and an unlimited time-off policy.
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families.
• Fully-paid health reimbursement arrangement for out-of-pocket expenses.
• Fully paid short- and long-term disability.
• Fully paid basic and AD&D life insurance and a voluntary supplemental life insurance option.
• Dependent and health care flexible spending account options.
• Employee Assistance Program (EAP) benefits for employees.
• Automatic 2% Employer-paid 401K contribution, plus up to an additional 6% match on employee contributions.
• A minimum of three months paid medical, family, and parental leave.
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees.
• Additional perks including quarterly snack deliveries and digital subscriptions to the Boston Globe & New York Times.