[Hiring] Project Accountant @ODIN Labs

Role Description

We are hiring a detail-oriented Project Accountant with experience in the construction industry to join our team. In this role, you will serve as the financial backbone for accounts receivable submissions, tracking, and collections management process for submissions for payment into industry-specific financial portals. You will act as the primary finance liaison between Odin and our clients’ accounting departments, ensuring all project billing, cost tracking, and invoice submissions are executed flawlessly and in strict compliance with client process requirements.

What You Will Do:

• GC Billing & Invoice Management:
  • Prepare, review, and submit monthly progress billings and forecasts matching explicit contracting requirements.
  • Ensure all submissions align perfectly with project milestones and schedule of values.
• Compliance & Lien Waivers:
  • Collect, track, and execute conditional and unconditional lien waivers for progress and final payments, including coordination with down-stream subcontractors.
  • Coordinate required compliance documentation, including certified payroll, insurance certificates (COIs), and bond requirements.
• Project Cost Accounting:
  • Monitor and analyze project budgets, commitments, actual costs, and forecasts.
  • Review labor, material, and equipment expenditures against the budget.
• Change Order Tracking:
  • Collaborate with Project Managers to track, account for, and incorporate approved and pending change orders into the billing cycle.
• Cash Flow Optimization:
  • Actively monitor Accounts Receivable (AR) aging reports for assigned projects.
  • Follow up with General Contractor accounting departments regarding payment status to minimize payment cycles and optimize cash flow.
• Retention Management:
  • Track and manage retention withheld by GCs, ensuring timely billing and collection upon project closeout.
• Financial Reconciliation:
  • Conduct monthly project reviews with Project Managers to reconcile job costs, identify variances, identify and track required Change Order signatures, and track cost updates against contract full values.

Qualifications

• Minimum of 5+ years of accounting experience with significant experience in the construction industry and ownership of subcontractor billing responsibilities.
• Deep, hands-on experience submitting complex billing packages directly to General Contractors and navigating various General Contractor payment portals (e.g., Textura, Procore, GC Pay).
• Thorough understanding of AIA billing procedures, schedule of values, percentage-of-completion accounting, and lien requirements.
• Quality communicator, with the ability to confidently interface with General Contractor accounting teams, project managers, and internal operations.
• Bachelor’s degree in Accounting, Finance, or a related field is preferred (equivalent hands-on industry experience will be strongly considered).

Nice To Have:

• Experience implementing policy as code, infrastructure cost controls, and automated compliance evidence as part of infrastructure delivery.
• Experience with FedRAMP or another government cloud authorization program.
• Experience operating multi-tenant SaaS infrastructure.
• Experience with another cloud provider that improved your judgment about managed versus self-managed services.
• Experience at an early-stage company where you established cloud and platform practices while continuing to ship and operate production systems.

Benefits

• Competitive salary package
• Comprehensive health insurance coverage for you and your family
• Flexible working hours and remote work options
• Generous vacation and paid time off policy
• This role includes periodic travel to customer job sites.

Company Description

Odin Labs, Inc. ("Odin") is the workforce visibility and compliance platform powering the next generation of infrastructure. As demand accelerates for AI data centers, clean energy projects, and large-scale construction, Odin provides the operational backbone for real-time workforce tracking, credential verification, site access, and compliance management.