[Hiring] Construction Billing Specialist/Project Accountant @Level 3 Audio Visual

Role Description

The Construction Billing Specialist/Project Accountant plays an important role in supporting the financial administration of our enterprise customer projects. This position is responsible for:

• Customer billing
• Accounts receivable activities
• Forecasting
• Project setup
• Subcontractor administration
• Other accounting support

The ideal candidate is a self-starter who is highly organized, detail-oriented, proactive, and customer-service focused. This individual should be comfortable managing multiple priorities, working independently with minimal supervision, and partnering across Accounting, Finance, Project Management, and customer-facing teams.

What You'll Do

• Customer Billing & Accounts Receivable
  • Manage assigned customer accounts and billing activities.
  • Own billing activities for assigned enterprise customers.
  • Communicate directly with customers regarding billing and other administrative requests.
  • Monitor Accounting and Billing email communications and respond to requests as appropriate.
  • Anticipate customer billing requirements and proactively obtain the documentation needed to invoice accurately and on time.
  • Create new projects and enter sales orders in NetSuite ERP.
  • Research, report, and resolve billing discrepancies.
  • Administer and process customer change orders.
  • Participate in weekly Project Management meetings to gather information needed for accurate and timely billing.
• Forecasting
  • Prepare monthly billing forecasts for assigned projects and customer accounts.
  • Maintain and update project billing forecasts.
  • Complete special forecasting reports and analysis as requested.
• Subcontractor Administration
  • Support the onboarding of new subcontractors.
  • Maintain accurate and up-to-date subcontractor documentation.
  • Process subcontractor purchase order requests.
  • Reconcile subcontractor sales quotes against customer quotes.
  • Issue subcontractor purchase orders.
  • Identify when internal change orders are required and coordinate their processing.
  • Research and resolve subcontractor-related questions or discrepancies as needed.
• Accounting & Finance Support
  • Assist with international tax-related activities, including audits, reconciliations, and research.
  • Process unearned revenue and other assigned month-end activities.
  • Support the onboarding of new customers.
  • Create and maintain process documentation.
  • Conduct project research as requested by the Accounting or Finance teams.
  • Prepare job-costing templates and complete assigned costing activities in Excel.
  • Provide backup billing support for unassigned customer accounts and other accounting needs.
  • Partner with team members on special projects and other business needs as assigned.

Qualifications

• 2+ years of related accounting, finance, billing, or accounts receivable experience.
• Strong attention to detail and a high level of accuracy.
• Ability to manage large-volume data entry and detailed financial information.
• Advanced Microsoft Excel skills, including VLOOKUP, XLOOKUP, PivotTables, and multi-tab workbooks.
• Proficiency with Microsoft Word, Outlook, and other Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to work effectively in a fast-paced environment while maintaining accuracy.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Flexible and adaptable as business and customer needs evolve.
• Ability to work independently while collaborating effectively across teams.
• Experience with NetSuite or another ERP system is preferred.
• Accounting degree preferred but not required.

Work Environment

• Regularly sitting and/or standing at a computer for extended periods.
• Ability to travel to the Mesa office as needed.