[Hiring] Part-Time Bookkeeper @Hunt St

Role Description

We're looking for an organised, detail-driven Bookkeeper to own the day-to-day finance and admin engine of the business. You'll keep payroll accurate, purchase orders flowing and job information complete, working closely with the survey team in the field and the business owners in the office.

You'll start with a structured handover from the current bookkeeper, with the goal of taking the reins from the start of December.

Key Responsibilities

• Payroll & reconciliations
  • Process payroll accurately and on time in Xero, including timesheets, leave and allowances.
  • Complete payroll reconciliations, matching pay runs, PAYG withholding and superannuation to the ledger.
  • Reconcile bank and credit card accounts regularly, keeping the books clean and current.
• Purchase orders & accounts payable
  • Create and send purchase orders to suppliers and subcontractors.
  • Match supplier invoices to POs, code them correctly and prepare payment runs for approval.
  • Keep supplier records organised and follow up on missing invoices or discrepancies.
• Job information & surveyor liaison
  • Chase surveyors for job details, hours and supporting information so every job is complete and ready to invoice.
  • Keep job records up to date in WorkflowMax, linking time, costs and POs to the right jobs.
  • Act as a friendly, persistent point of contact between the field team and the office.
• Accounts receivable & reporting
  • Raise client invoices from completed job information and track payments.
  • Follow up overdue accounts professionally to support healthy cash flow.
  • Support BAS preparation and month-end processes, and liaise with the external accountant as needed.
  • Prepare simple reports on cash position, outstanding debtors and job status for the owners.

Qualifications

• 3+ years' bookkeeping experience, ideally with Australian businesses.
• Confident in Xero, including payroll.
• WorkflowMax (or similar job management software) experience is highly regarded.
• Solid understanding of Australian payroll, superannuation, PAYG and GST.
• Meticulous with numbers and records; you catch the small things before they become big things.
• Clear, friendly written English and comfortable following up with busy field staff.
• Self-managing and reliable, able to keep tasks moving with minimal supervision.
• Bonus: Experience in construction, engineering, surveying or other project-based industries.

What Success looks like

• Payroll runs on time and reconciles cleanly every cycle.
• POs go out promptly and supplier invoices match up first time.
• Job information is complete, so invoices go out quickly and cash flows steadily.
• The owners have a clear, current picture of the numbers and more time back in their week.

Work Arrangement & Expectations

This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours.
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR).