[Hiring] Bookkeeper / Accounts Officer @D2B

Role Description

The Offshore Bookkeeper / Accounting Assistant manages daily transactional accounting, inventory-linked payables, receivables, and platform reconciliations across New Zealand and Australia. The role serves as the operational engine for day-to-day financial controls, directly supporting executive leadership and an external accounting partner. It begins as a remote part-time engagement (10–25 hours per week) with a clear roadmap to expand into full month-end ownership and commercial reporting.

Responsibilities

• Accounts payable
  • Process non-stock invoices and bills, coding them correctly across NZ and AU.
  • Process stock invoices and receipt purchase orders against supplier invoices and process related stock adjustments.
  • Reconcile supplier statements and follow up discrepancies.
  • Prepare weekly payment batches for approval (the role will not have authority to release payments).
• Bank reconciliations and inbox
  • Reconcile NZ and AU bank accounts [daily / at least twice weekly].
  • Clear Shopify clearing accounts and resolve unreconciled lines.
  • Manage the shared accounts inbox, file documents and respond to or escalate queries.
• Accounts receivable and credit control
  • Raise wholesale customer invoices and send monthly customer statements for NZ and AU wholesale accounts.
  • Follow up overdue accounts in line with our credit terms and escalate as needed.
  • Respond to customer invoice queries.
• Payroll and cash flow support
  • Prepare payroll inputs and process pay runs for approval [system; iPayroll and fortnightly frequency].
  • Update the weekly cash flow report.
• Month-end and accounting support (desirable)
  • Prepare monthly reporting workpapers and complete balance sheet reconciliations.
  • Post monthly journals for prepayments, accruals, depreciation and annual leave liabilities, and maintain the fixed asset register.
  • Manage intercompany invoicing, recharges and reconciliations between NZ and AU, including Australian wholesale and The Memo transactions.
  • Review inventory and cost of sales, including stock adjustments, sales and COGS checks, and samples and giveaways.
  • Prepare NZ GST returns.
  • Prepare AU BAS for review.
  • Prepare the monthly management reporting pack for review.
  • Write and maintain process documentation for each finance task.
• Process improvement and analysis (nice to have)
  • Find ways to automate the Shopify, PayPal and payment platform reconciliations and cut down manual month-end work.
  • Spot gaps, errors and cost-saving opportunities in suppliers, subscriptions and processes, and raise them proactively.
  • Update the monthly actuals in the 3+9 forecast model and prepare variance commentary for review.
  • Build and improve reporting templates and dashboards.

Qualifications

• At least 3-5 years of bookkeeping experience, ideally in e-commerce, FMCG or another inventory-based business.
• Strong working knowledge of Xero including bank feeds, bills, journals and multi-currency.
• Experience reconciling Shopify and integrations with Xero.
• Experience with inventory, purchase orders and cost of goods and systems experience e.g. Unleashed (but open to other systems as we could consider changing).
• Understanding of NZ GST, AU GST and BAS.
• Clear written English and a habit of asking questions early.
• High attention to detail and good judgement about when to escalate.

Requirements

• Accounting qualification, either completed or in progress (CPA, CA, ACCA or equivalent).
• Experience with multi-entity or intercompany accounting.
• Experience with Xero, Shopify, Unleashed or similar tools.
• Strong Excel skills, including working with forecast models.
• Interest in automating work and improving processes.