[Hiring] Bookkeeper @Coconut

Role Description

We are currently looking for top talent to fill the role of Bookkeeper.

• Monthly Rate: $900
• Availability: 40 hours/week
• Time Zone: EST

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

• English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
• Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
• 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Qualifications

• Bachelor’s degree or equivalent in accounting, finance, or a related field
• 3+ years of hands-on bookkeeping experience at an accounting firm, outsourced accounting firm, or BPO serving US clients
• Working knowledge of US small business bookkeeping and basic US GAAP principles

Requirements

• Experience managing multiple client files at once
• Categorize and record transactions across multiple client files in QuickBooks Online and/or Xero
• Reconcile bank, credit card, and loan accounts monthly
• Enter and manage bills, invoices, and payments (AP and AR)
• Track and follow up on outstanding receivables and payables
• Process receipts and supporting documents and match them to transactions
• Clean up and catch up books for new or behind clients
• Keep each client file current and ready for the staff accountant or reviewer’s month-end close
• Communicate with the firm’s team about missing documents, unclear transactions, and client questions
• Track work and deadlines in the firm’s practice management software

Good to have

• QuickBooks ProAdvisor certification
• Xero experience in addition to QBO
• Experience at a US CPA or CAS firm handling 15+ client files
• Exposure to month-end close tasks (adjusting entries, accruals)
• Familiarity with practice management tools (Karbon, Canopy, TaxDome, Financial Cents)
• Experience with bill pay and receipt tools (Bill.com, Dext, Hubdoc)
• Payroll platform exposure (Gusto, ADP)
• Prior experience working US overnight hours, including a busy season (January to April)

Non-negotiable Requirements

• Strong hands-on QuickBooks Online proficiency, verified with a practical test
• Proven experience reconciling bank and credit card accounts across multiple client files
• Clear written English and reliable communication with the firm’s team

Industry/Tools Experience

• Industry: US accounting firms, outsourced accounting/CAS, or BPOs serving US small businesses
• Tools: QuickBooks Online (required), Xero, Excel / Google Sheets, Bill.com, Dext or Hubdoc, practice management software (Karbon, Canopy, TaxDome, or Financial Cents), Slack / Teams / Zoom

Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.