[Hiring] Payroll & Bookkeeping Specialist @Hunt St

Role Description

We are seeking an experienced Payroll & Bookkeeping Specialist to manage the day-to-day payroll and bookkeeping functions of an established Australian building automation and engineering services business. The role will oversee:

• End-to-end payroll processing
• Accounts payable and receivable
• Bank reconciliations
• General ledger maintenance
• Financial recordkeeping

Ensure all transactions are accurately recorded and processed on time. You will work closely with management and external accountants to support financial reporting, maintain compliance, resolve discrepancies, and ensure the smooth running of the company's financial operations.

Qualifications

• Minimum 1-2 years of experience in payroll and bookkeeping, preferably supporting Australian businesses.
• Strong knowledge of Australian payroll requirements, including STP, PAYG, superannuation, and leave entitlements.
• Practical experience with GST, BAS, accounts payable, accounts receivable, and bank reconciliations.
• Proficiency in the accounting software Xero.
• Knowledge of EzzyBills desired.
• Knowledge of Simpro Software desired.
• Strong Excel skills and confidence working with financial data.
• Good understanding of Australian taxation and bookkeeping practices.
• High level of accuracy, organization, and attention to detail.
• Ability to work independently, manage deadlines, and handle confidential financial information.
• Strong written and verbal communication skills.

Requirements

• Manage end-to-end payroll processing, ensuring employees are paid accurately and on time.
• Maintain employee payroll records, timesheets, leave entitlements, and payroll adjustments.
• Process PAYG withholding and Single Touch Payroll (STP) reporting.
• Ensure payroll practices comply with Australian employment legislation and relevant award requirements.
• Respond to payroll-related queries and resolve discrepancies.
• Manage accounts payable, including supplier invoices, payment processing, and expense coding.
• Manage accounts receivable, including customer invoicing, payment allocations, and debtor follow-ups.
• Perform regular bank, credit card, and balance sheet reconciliations.
• Maintain accurate general ledger entries and financial records.
• Process supplier payments, staff reimbursements, and other business expenses.
• Monitor outstanding invoices and assist with cash flow management.
• Assist with month-end financial processes and preparation of management reports.
• Prepare and maintain records for Payroll Tax, GST, BAS, PAYG, and other statutory obligations.
• Assist with BAS preparation and coordinate with external accountants when required.
• Investigate discrepancies and ensure financial records are complete and accurate.
• Maintain organized financial documentation for reporting and audit purposes.

Benefits

• Flexible work schedule aligning with AU business hours (approx. 9 AM - 5 PM, Monday to Friday).
• 100% remote work from home.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).