[Hiring] Invoicing Officer @Hunt St

Role Description

The Invoicing Officer will be responsible for managing the day-to-day invoicing process, ensuring completed works are accurately captured, invoices are raised correctly, and supporting documentation is in place. This role will work closely with the Accounting team to resolve invoicing queries and ensure billing is completed on time.

• Prepare and issue customer invoices based on completed works, approved quotes, variations, and agreed billing arrangements.
• Review jobs and work orders to ensure all billable items have been captured before invoicing.
• Process invoices through Simpro.
• Check labour, materials, subcontractor costs, variations, and other charges against job records.
• Ensure invoices are accurate, complete, and supported by the required documentation.
• Monitor unbilled and completed jobs and follow up with relevant teams where information is missing.
• Assist with progress claims, milestone billing, and project-based invoicing where required.
• Process credit notes, invoice adjustments, and re-issued invoices when necessary.
• Investigate and resolve invoice discrepancies and customer billing queries.
• Support month-end invoicing processes and reporting.
• Identify opportunities to improve invoicing accuracy, turnaround times, and internal processes.

Qualifications

• Previous experience in an invoicing, billing, accounts receivable, or accounting support role.
• Simpro experience is highly preferred.
• Experience working with Australian businesses or Australian accounting processes is advantageous.
• Strong attention to detail and accuracy.
• Comfortable reviewing job records, quotes, purchase orders, variations, and supporting documentation.
• Good understanding of invoicing and basic accounting principles.
• Strong organizational and time-management skills.
• Strong written and verbal English communication.

Work Arrangement & Expectations

• This is a remote role that will be set up via an Employer of Record (EOR) service.
• Successful candidates will be expected to disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile.