[Hiring] Administration Assistant @Emapta

Role Description

Keep the numbers behind Australia's facility services industry running as smoothly as the operations they support. As an Administration Assistant, you'll manage debtor invoicing, credits, reconciliations, and financial documentation across multiple branches.

Build valuable Australian finance administration expertise and take your global career further with Emapta.

Qualifications

• 3 to 5 years of relevant administrative experience
• TAFE Certificate in Office Administration and/or Bookkeeping, or equivalent
• Recognized Microsoft Office qualification, or equivalent
• Experience with general office administration systems, including banking, filing, and register maintenance
• Experience with credit and debit processing and general bookkeeping
• Strong verbal communication and problem-solving skills
• Strong written communication skills
• Ability to take full ownership of assigned processes
• Strong attention to detail and accuracy
• Ability to prioritize short-term tasks while maintaining regular business functions
• Professional and team-oriented approach
• Strong administrative and organizational skills
• Strong self-motivation, initiative, and lateral thinking
• Dependable, organized, and thorough approach
• Ability to provide prompt responses across business matters
• Strong accountability and commitment to quality
• Ability to adapt to a fast-paced and changing environment

Requirements

• Manage Debtors Administration activities for the Melbourne and Perth branches accurately and on time.
• Prepare and send debtor invoices according to invoice instructions, including required client documentation such as SWMS.
• Verify debtors system documentation against applicable procedures and processing requirements.
• Raise manual invoices and credit notes outside the monthly contract run.
• Invoice completed work and forward manual invoice and credit instructions to the Regional Manager for approval.
• Process timesheet-based invoice instructions for special and resold jobs within two to three days of receipt.
• Verify out-of-period credits have approval from the delegated authority before processing.
• Notify Debtors of credit invoices to keep client accounts reconciled and current.
• Maintain accurate debtor records and supporting financial documentation.

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift Schedule
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment