[Hiring] General Administration Assistant @Tarino

Role Description

Join a growing Australian landscaping business as their go-to administration all-rounder, working fully remotely alongside a hands-on team, with real scope to shape how the business runs and build a long-term career as it grows.

This role owns the back office across the full job lifecycle, including:

• Sourcing suppliers and ordering materials
• Scheduling, invoicing, staff updates, and contracts
• Managing the business inbox and Google Calendar
• Keeping suppliers and inventory on track
• Reconciling invoices against the job schedule
• Preparing weekly reports with practical suggestions for improvement

You will work in Tradify and Google Workspace, with a mandate to optimise these systems and bring AI tools into everyday workflows. Additionally, you will:

• Contribute to the business's social media and marketing content
• Manage Klaviyo email newsletters
• Keep staff updated
• Liaise directly with the General Manager and owner as needed

Qualifications

• 2+ years of experience in an operations, administration or executive assistant role, ideally supporting an Australian trades, construction or landscaping business
• Hands-on experience with job management software, and confidence using Google Workspace (Gmail and Google Calendar)
• Experience with supplier management, purchasing and invoice reconciliation
• Interest in creating social media and marketing content, with Klaviyo or similar email marketing experience highly regarded
• Comfortable learning and adopting AI tools, and keen to find new ways to automate and improve how the business runs
• Strong attention to detail, able to spot discrepancies and keep records accurate
• Highly organised and proactive, bringing ideas and solutions rather than just completed tasks
• Excellent written and spoken English
• A genuine interest in establishing a long-term career within the business and growing alongside the team

Requirements

• Stable work-from-home setup (reliable internet, laptop/desktop, quiet workspace)
• Available to work Australian business hours
• Proactive attitude, able to follow up suppliers, clients and staff without being prompted

Benefits

• Full-time, work-from-home
• Long-term, stable role with a growing business and real scope to shape how it runs
• Training and support provided
• Work directly with a supportive, hands-on team and leadership