[Hiring] Creative Executive Assistant and Graphic Designer @Paired

Role Description

We are seeking a Creative Executive Assistant to provide combined executive assistant and graphic design support for our client's management agency. This is a design-first role. We expect about 70% of the time to go to design and content, and about 30% to admin and social media engagement. Strong design and AI-prompting skills matter most to us. We can train the admin side.

Graphic design (about 70%)

• Design social media posts, carousels, story graphics, and ad creatives for client.
• Use AI tools to generate individual design elements, such as images, backgrounds, textures, and icons, and put them together into finished, on-brand assets in Figma or Canva. This includes writing and refining prompts until each element fits the brief.
• Build and maintain reusable templates and brand kits in Figma and Canva so recurring content is quick to produce.
• Mock up ad placements and visuals for campaigns and proposals.
• Prepare final files in the right sizes and formats for each platform.

Executive assistant (about 30%)

• Filing and organizing: keep shared drives tidy, file documents and assets, and follow our client's naming conventions exactly.
• Social media engagement: reply to comments and messages on our accounts with the help of an AI assistant we will train on our guidelines and approved responses.
• Content calendar: build and maintain the monthly content calendar for our account.
• Scheduling: schedule approved posts across platforms and confirm they go live as planned.
• General support: handle small admin tasks as they come up, such as organizing assets for a project or tidying folders after a campaign.

Qualifications

• Strong working knowledge of Figma, Canva, Adobe Photoshop, and Illustrator.
• Hands-on experience with AI tools such as ChatGPT, Claude or Gemini, and Midjourney.
• Proven, hands-on skill at prompting a wide range of AI tools, not just image generators but also AI assistants and design tools, to get exactly what a task or brief calls for.
• A portfolio of social media and ad design.
• Strong attention to detail, with the ability to follow brand guidelines while thinking critically and creatively, and an aesthetic that aligns with our brand.
• Clear written English for comment replies and day-to-day communication.
• Experience with at least one social media scheduling tool, such as Meta Business Suite.
• Experience designing Meta ad creatives, with knowledge of current formats and specs.
• Self-managed and proactive, with clear and regular async updates.
• Able to find inspiration and bring their own ideas and insight to the work.

Requirements

• Experience working for a marketing agency or with several clients at once.
• Basic video or motion graphics skills, for example quick edits in CapCut.
• Experience as a virtual or executive assistant.

Benefits

• Competitive salary.
• Ability to work remotely.
• Significant room for growth over time.