[Hiring] Reporting Specialist I @Kentucky Housing Corporation

Role Description

Responsible for coordinating project-level Homeless Management Information System (HMIS) reporting activities related to Housing Contract Administration (HCA) programs at the Kentucky Housing Corporation (KHC). Programs include but are not limited to:

• Emergency Solutions Grants (ESG)
• Continuum of Care (CoC)
• Housing Opportunities for Persons with AIDS (HOPWA)
• HOME Tenant-Based Rental Assistance

The Reporting Specialist I ensures data accuracy, completeness and compliance with U.S Department of Urban and Housing Development (HUD) Data Standards and program requirements. This includes:

• Routine review of HMIS projects in the system
• Data quality checks and reporting
• Federal program reporting and system support to staff and partner agencies
• Providing training and technical assistance on reporting processes
• Ensuring adherence to federal and KHC timelines

Utilizes quantitative and analytical skills to integrate, analyze, report, present, and publish data, primarily from the HMIS as well as other internal and external sources. Assists with data analysis and ensures compliance for homeless assistance programs within the Kentucky Balance of State Continuum of Care (KY BoS CoC), in addition to other duties as assigned. Supports the Reporting Specialist II by assisting with agency program and performance data and offering technical assistance to agencies when needed. Reports directly to the Data Analysis and Systems Supervisor on the Data Team; serves as a member of the broader Homeless Programs Team overseen by the Assistant Director. The position is a remote position that works closely with a multi-disciplinary team.

Qualifications

• Knowledge of federal housing programs, laws, and regulations
• Knowledge of grant programs/compliance monitoring
• Skill in word processing/spreadsheet applications such as Microsoft Word/Excel
• Basic rules of grammar and business writing
• Basic mathematic principles
• Ability to collect, analyze, and evaluate data
• Ability to deal with a diverse group of external and internal contacts at all levels
• Ability to analyze problems and reach solutions
• Ability to develop, implement, and coordinate policies and procedures
• Ability to plan and organize work activities
• Ability to prepare reports
• Ability to present ideas effectively
• Ability to handle sensitive/confidential information
• Ability to develop work plans and implement projects independently
• Ability to work in an unsupervised environment

Requirements

• Position requires knowledge of MS Office Suite products
• Ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams
• Ability to work in a team and as an individual to gain consensus
• Ability to multitask and deal effectively with conflict
• Ability to work well under high pressure situations
• Strong analytical skills, including problem-solving, and attention to detail to ensure a high level of accuracy
• Ability to work under minimal supervision
• Knowledge of affordable housing programs, homelessness assistance, and general sector terminology helpful

Education Requirements

This level of knowledge would normally be acquired through completion of a bachelor’s degree in:

• Statistics
• Social work
• Human services
• Data analytics
• Business administration
• Management
• Public administration
• Related field of study

A minimum of four years’ related experience may be substituted for degree requirements.

Experience Requirements

Position requires more than three years’ experience in a responsible position in a professional environment with primary duties related to:

• Project management
• Housing program administration
• Financial analysis

Required Competencies

• Communication: The ability to clearly, professionally, and respectfully exchange information with others in verbal, written, and digital formats.
• Customer Service: Delivers high-quality, prompt, and courteous support by actively listening, communicating clearly, and responding with professionalism and empathy.
• Ethics and Values: Demonstrates integrity and sound judgment by adhering to organizational policies, legal requirements, and professional standards.
• Organizational and Priority Setting Skills: Effectively manages time, tasks, and resources by organizing work in a structured and efficient manner.
• Initiative: Takes proactive action to identify needs, solve problems, and improve processes without requiring direction.