[Hiring] Data Project Coordinator @Westport Properties

Role Description

The Data Project Coordinator runs intake and delivery for data-driven projects that support strategic decision-making and operational efficiency. They are the main point of contact between the data team and departments across the company, including marketing, accounting, development, acquisitions, and operations. This position is ideal for someone with excellent communication skills, a proven ability to scope, manage, and deliver technical projects, and a strong interest in data, who is eager to apply these skills in a collaborative, fast-paced environment.

• Run intake for data team requests: capture each request, triage it with the Director of Data Strategy, and log it in the team’s tracking system.
• Scope projects with stakeholders before work starts. Define the business question, the deliverable, the data sources, the owner, and what counts as done.
• Track active projects, deadlines, and blockers, and publish a weekly status summary for data leadership.
• Translate business requests into technical requirements for the team and translate results back into plain language for stakeholders.
• Validate deliverables before handoff by spot-checking outputs against source data with SQL and Excel and confirming that the work answers the original request.
• Maintain project documentation, including scope documents, decision logs, and runbooks for recurring processes.
• Track recurring data processes such as monthly loads and reporting cycles and confirm they are completed on schedule.
• Report project outcomes, including time saved and dollar impact where measurable.
• AI/LLM usage, deployment, and environment curation for agentic solutions.
• Regular worksite attendance in accordance with Company’s Attendance Policy is required for this position.
• Other duties as assigned: Periodic special projects and duties may be assigned based on Company need and requirements.
• Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines.

Qualifications

• Bachelor’s degree in a business, quantitative, or technical field, or similar from an accredited college or university is required.
• Equivalent work experience, internships, or projects may be substituted for educational requirements.
• Internship or on the job experience in coordinating projects in an analytics, data, IT, or operations setting, or as an analyst who owned projects end to end, or an advanced degree equivalent.

Requirements

• Excellent written and verbal communication skills, with the ability to explain technical concepts to non-technical audiences.
• Proven ability to scope technical projects, manage technical projects, and deliver solutions.
• Highly organized and detail-oriented, with the ability to manage multiple projects and deadlines.
• Collaborative team player who thrives in cross-functional environments.
• Strong analytical and numerical abilities to help with business as usual data team tasks and effectively oversee and validate progress on technical projects.
• Proficient in Microsoft Office Suite—Word, Excel, and Outlook—with advanced Excel skills.
• Excellent computer skills, including CLI/Shell interface use, GUI navigation, and keyboard shortcuts.
• Experience with a project or ticketing tool such as Jira, Asana, or Planner.
• Ability to work effectively with co-workers, department managers, and external partners.
• Ability to work flexible hours depending on departmental project deadlines and/or Company events and sponsored programs.
• Proactive, self-starter with a goal-oriented mindset and the ability to work independently.
• Comfortable pushing back on scope and priority with tact.
• Familiarity with Microsoft SQL Server.
• Familiarity with object-oriented programming in a language (i.e., Python, C#, Rust).
• Familiarity with IDE tools and markdown-based text editors (e.g., Visual Studio, VS Code, Notepad++, Vim, or Emacs).
• An understanding of data analysis, science, and engineering.
• Awareness of data integrity, security, and safe programming practices.
• Familiarity with version control systems such as Git.

Preferred Skills

• Familiarity with Microsoft SQL Server.
• Familiarity with object-oriented programming in a language (i.e., Python, C#, Rust).
• Familiarity with IDE tools and markdown-based text editors (e.g., Visual Studio, VS Code, Notepad++, Vim, or Emacs).
• An understanding of data analysis, science, and engineering.
• Awareness of data integrity, security, and safe programming practices.
• Familiarity with version control systems such as Git.

Physical Demands

• Stationary Position: frequently remains stationary up to 50% of the time and sitting up to 8 hours per day.
• Move/Traverse: infrequently bend, stand, stoop and/or walk.
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds.
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with clients who have inquiries about their storage accounts, billing invoice or other related account matters; must be able to exchange accurate information in these situations.
• Sight: frequent use of sight to detect images on computer, office documents, facility objects near and far.

Benefits

• Generous Paid Time Off – earn 3 weeks per year starting on your hire date.
• 10 Paid Holidays per year.
• $7,800 contributed annually toward Health Benefits: Medical, Dental, Vision.
• Paid Ongoing Professional Development & Training.
• Company-Paid Life Insurance coverage up to $50,000 per employee (Basic Life & AD&D).
• Basic Life & AD&D – 3x Annual Base Salary for Supervisory Level and Above.
• 401(k) Plan with employer match.
• Rewards & Recognition programs (Manager’s Quarterly & Yearly Outstanding Achievement Awards, Core Values Award, Years of Service, Wall of Fame).
• Company-Sponsored Events throughout the year (holiday parties & gifts, company picnic, team-building, etc.).
• Huge potential for career mentorship, growth, and advancement.
• Discretionary bonus opportunities based on performance and company factors.