[Hiring] CX Operations Analyst @OLIPOP

Role Description

OLIPOP is hiring a CX Operations Analyst to serve as the operational backbone of our Omnichannel Customer Experience organization. This is an individual contributor position built for someone who can take ownership of the systems, tooling, and cross-functional relationships that enable the broader CX team to perform at its best.

The ideal candidate will balance meaningful project work, including AI-enabled customer service tooling and subscription experience enhancements, with the operational discipline required to keep DTC & B2B order management, fulfillment, technical tools, and fraud prevention running smoothly day to day. Success in this role requires comfort contributing to vendor strategy discussions, executing detailed system configuration work, and building reporting to help make informed decisions across the CX org.

Responsibilities

• CX Program Management:
  • Manage cross-functional CX initiatives from planning through execution, including efforts tied to new product launches and new market expansion.
  • Own documentation, deliverables, and stakeholder alignment across each initiative working with partners internally and externally.
• Systems and Tooling Ownership:
  • Own the configuration, maintenance, and continued evolution of our backend CX tools, including rule sets, routing rules, and workflow updates as business needs evolve.
  • New tooling set up and maintenance.
  • Technology includes but is not limited to Gorgias, Digital Genius, Guru, Shopify, NetSuite, Stay.ai, Rediem, Redo/Malomo, and Klaviyo.
• Logistics and Order Operations:
  • Serve as the primary point of contact for our third-party logistics partner on B2B and DTC order management and fulfillment strategy within our ERP system.
  • Own the relationship with our 3PL, Amazon partner, retail.com partners, internal Supply Chain team, and others, end to end.
  • Partner closely with the supply chain team to maintain a comprehensive, end-to-end understanding of the order lifecycle, proactively identifying and resolving issues before they affect customers.
  • Partner with CX Manager and third party software provider to enhance.
• Fraud and Chargeback Strategy:
  • Manage payment operations, including payment issues, failures, and escalations.
  • Execute fraud detection, monitoring, and resolution, including fraud review workflows and customer communication related to fraud decisions.
  • Track and report scams and impersonator trends, escalating to Legal and internal stakeholders as needed.
  • Partner with CX Manager to ensure fraud decisions are communicated clearly and consistently to customers.
• Customer Journey and Subscription Experience:
  • Partner with cross-functional internal and external (Stay.ai) teams to enhance the customer journey on our website.
  • Particular focus on improving the subscription experience and contact pages.
• Ecommerce Fulfillment Operations:
  • Own communication and strategy with fulfillment partners to ensure timely, accurate order delivery and rapid resolution of issues as they arise. Includes DTC and TikTok shop.
• AI Enablement and Automation:
  • Lead the development and ongoing refinement of AI-powered tools for the CX organization.
  • Report on tool performance and business impact, identify new automation opportunities, and serve as the primary strategic partner to our third-party AI vendor (Digital Genius), in partnership with our CX Associate.
• Voice of Customer (VoC) Reporting:
  • Contribute to Voice of Customer reporting for the CX organization.
  • Synthesize recurring themes and customer feedback into clear, actionable insights for cross-functional partners using helpdesk (Gorgias) and review platform (Bazaar Voice) insight.
  • Work closely with CX Manager on ticket tagging/tracking strategy and reporting optimization.

Qualifications

• 5+ years of applicable experience in customer experience, ecommerce operations, or a related operational function, ideally within a DTC and CPG environment.
• Hands-on experience with a helpdesk platform (Gorgias experience strongly preferred), an ERP system (Netsuite), an ecommerce platform (Shopify) and 3PL relationship management.
• Required: hands-on experience building, implementing, or managing conversational customer service automation tools and workflows (e.g., ticket automation, workflow rules, or AI-assisted tooling), beyond simply operating existing solutions.
• Proven experience leading or supporting cross-functional projects with competing deadlines and multiple stakeholders.
• Working knowledge of ecommerce fraud and chargeback processes, or the demonstrated ability to build this expertise quickly.
• Excellent written communication skills, with the ability to represent CX policy and process clearly to both internal and external audiences.
• Demonstrated ability to move fluidly between high-level strategy and hands-on execution.

Preferred Qualifications

• Experience supporting large-scale, cross-functional operational rollouts.
• Familiarity with ecommerce platforms (Shopify), ERP Systems (NetSuite), and their unique support considerations.
• Experience partnering directly with supply chain or fulfillment functions.
• Experience working with helpdesk data and tools.
• Experience working with conversational AI tools.

Compensation

$62,000 - $78,000 + Bonus

How We Work

We may be fully remote, but we’re anything but disconnected. OLIPOP has grown from a few passionate people around a table to a nationwide team, and we’ve done it without losing our collaborative spirit or sense of purpose.

Connection here is intentional. From cross-functional projects and IRL offsites to thoughtful Slack threads and spontaneous gifs, we make the effort to stay close, even across time zones. Sure, we move quickly, but we lead with trust, transparency, and a shared commitment to doing work that matters.

We value thoughtful debate. We give feedback with care and receive it with curiosity, knowing that real growth, both personal and collective, comes from listening as much as leading. Because at OLIPOP, it’s not just about getting things done. It’s about growing together, staying true to what matters, and building something with lasting impact.

What We Value

• Mission Connectivity: Everything we do ladders up to our shared goal: supporting human health.
• Indomitable Spirit: When things get messy, we get inventive. We stay curious, adapt quickly, and find the path forward.
• Lead at Every Level: Leadership isn’t about titles, it’s about ownership. We speak up, follow through, and lift each other up.
• Courageous Humility: We’re confident in what we bring and curious about what we don’t know (yet).

What We’re Looking For

Success at OLIPOP doesn’t come from checking boxes; it comes from living our values, staying curious, and finding energy in both the pace and the purpose. We’re building something big, and we’re looking for people who:

• Think big, move fast, and take thoughtful risks.
• Thrive in a high-performance, feedback-rich environment.
• Value real human connection and honest collaboration.
• Are fired up by building something new, and making it better every day.

Startup life at OLIPOP is equally fun and fast-paced. If you’re energized by a dynamic environment, eager to grow, and excited to help shape something meaningful from the inside out, OLIPOP is a one-of-a-kind ride.

We are committed to providing reasonable accommodations to qualified individuals with disabilities or other needs during the application process and employment. To request an accommodation, please contact The People Team at [email protected].

We are proud to be an Equal Opportunity Employer. OLIPOP will consider all qualified applicants without regard to race, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status, or any other characteristics protected by law.

Submission of Application Materials: Applicants are required to submit only the materials specifically requested as part of the application process. Please do not include any unsolicited materials, as they will not be reviewed or considered.

Unsolicited materials may include, but are not limited to:

• Marketing or promotional concepts
• Business ideas or strategies
• Photographs, videos, or other media
• Presentations, designs, or other creative content

By submitting any materials beyond those explicitly requested, you agree that:

• You are voluntarily providing such materials;
• You irrevocably assign all rights, title, and interest in and to those materials to Olipop Inc.; and
• Olipop Inc. may use, reproduce, modify, distribute, or otherwise exploit such materials for any purpose anywhere in the world, without restriction or compensation.