[Hiring] Workplace Services Coordinator @Smartsheet

Role Description

Successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA.

• Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required.
• Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed.
• Maintain organization and cleanliness in shared spaces and storage areas.
• Manage supply inventories and place necessary orders.
• Assist in planning and supporting various office events.
• Coordinate facility repair, maintenance, and daily operations for assigned office space.
• Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions.
• Review calendars daily and solve conflicts, provide assistance for last minute meeting requests.
• Additional executive and office support as needed.

Qualifications

• 3+ years of relevant experience
• A passion for customer service
• Excellent communication skills, both written and verbal
• Able to interact at all levels with internal and external clients in a professional, thoughtful manner
• Well-organized, ability to prioritize tasks, meet deadlines, and provide high-level of accuracy
• Ability to work well both as member of a team and independently
• Ability to maintain a flexible schedule
• Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed

Benefits

• Employer subsidized medical/vision and dental coverage for full-time employees
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• 15 days PTO, plus Sick Time Off
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity.
• US Base Salary Pay Range: $23 - $29 USD