[Hiring] Virtual Assistant @24-MAG

Role Description

We are sharing a full-time opportunity for an experienced Virtual Assistant with strong expertise in administrative support, scheduling, vendor coordination, logistics, purchasing, and distributed-team operations. The role combines hands-on administrative execution with operational ownership. The successful candidate will manage scheduling, research, documentation, internal trackers, purchasing, vendors, expenses, onboarding support, and gifting operations while anticipating needs and driving tasks through completion with minimal direction.

Key Responsibilities

• Administrative & Operational Support
  • Manage scheduling, research, documentation, records, and day-to-day administrative tasks
  • Coordinate meetings, appointments, follow-ups, and team logistics
  • Maintain internal trackers, checklists, and operational information
  • Support onboarding and recurring team workflows
  • Identify missing information, scheduling conflicts, or process gaps and resolve them proactively
• Vendors, Purchasing & Logistics
  • Source and coordinate vendors, suppliers, and service providers
  • Manage purchasing, orders, shipping, deliveries, and related documentation
  • Track expenses, reimbursements, timelines, and outstanding issues
  • Manage gifting activities, including sourcing, personalisation, ordering, delivery, and budget tracking
  • Resolve routine vendor or logistical issues independently
• Research, Process Improvement & Communication
  • Research vendors, products, services, and operational solutions
  • Compare options and make practical recommendations
  • Improve repetitive workflows and support automation where appropriate
  • Communicate clearly with internal teams, clients, and external vendors
  • Maintain strong follow-through and ensure deadlines and commitments are completed

Qualifications

• 3+ years of experience in administrative support, operations, or a comparable role
• Strong organisation, attention to detail, and follow-through
• Excellent written and verbal communication skills
• High ownership and ability to work independently with limited direction
• Strong research and practical problem-solving ability
• Comfortable managing multiple priorities in a fast-moving environment
• Good judgement when handling sensitive information
• Experience in a startup, technology company, or distributed team is advantageous
• Experience with vendors, purchasing, shipping, logistics, or gifting is valuable
• Familiarity with Google Workspace, Slack, and project-management tools is beneficial
• Comfortable using AI tools to improve efficiency and automate repetitive tasks

Engagement Details

• Full-time engagement
• Fully remote
• Compensation: $15–$30/hour
• Work will involve administrative support, scheduling, vendor management, purchasing, logistics, expense coordination, onboarding, team support, and gifting operations
• Strong organisation, ownership, and follow-through are central to the role
• Responsibilities may involve internal teams, clients, vendors, and other external stakeholders
• Operational priorities, tools, vendors, and workflows may evolve based on business needs
• Work must be completed without using confidential, proprietary, personally identifiable, payment-related, client-sensitive, or otherwise restricted information belonging to any employer, client, vendor, team member, or other third party