[Hiring] Transaction Coordinator @HireLATAM

Role Description

Our Client is seeking a detail-oriented, highly responsive Remote Junior Transaction Coordinator to manage residential real estate deals from contract execution through final closing and funding. Reporting directly to company leadership, this professional will take immediate ownership of transaction pipelines—onboarding sellers and buyers within 30 minutes of contract signing, opening escrow, coordinating title search resolutions, maintaining Podio records, and managing field vendors. Designed for a proactive communicator, this position ensures no transaction stays idle for over 24 hours while driving high client satisfaction and early closing outcomes.

Key Responsibilities

• Transaction Management & Escrow Operations
  • Accepts live seller transfers and initiates self-introductions to property sellers within 30 minutes of contract signing, and to buyers within 30 minutes of assignment execution.
  • Opens escrow with title companies or closing attorneys, ensures earnest money deposits (EMD) are received on time, and proactively tracks title clearance milestones.
  • Drives daily transaction momentum, conducting at least one substantive weekly touchpoint with each seller, buyer, and closing attorney per active deal (ensuring no deal remains idle for more than 24 hours).
  • Reviews closing settlement statements (HUD-1/ALTA) within 30 minutes of receipt and completes post-closing audit checklists within 30 minutes of funding.
  • Coordinates property photography, lockbox installations, inspection access, notary appointments, document signing, wire funding, and deed recording.
• Communication Metrics & Database Hygiene
  • Maintains high availability during work hours, responding to text/Slack messages within 15 minutes and maintaining a minimum 90% inbound call answer rate.
  • Maintains real-time accuracy across Podio CRM records, document libraries, task checklists, and contact logs.
  • Actively requests customer feedback following closing, maintaining a minimum 60% five-star review conversion ratio.
  • Submits daily activity reports, participates in camera-on team syncs, and communicates continuously via Slack.

Qualifications

• U.S. Real Estate Transaction Experience: Practical familiarity with U.S. residential real estate transactions, wholesaling workflows, title/escrow processes, earnest money deposits, and closing settlement statements.
• Transaction Management & CRM Tech Stack: Working knowledge of property management/CRM software (Podio preferred), Slack, Google Workspace, and time-tracking platforms (Hubstaff).
• Fluent English Communication: Fluent professional spoken and written English skills (any regional accent welcome) to manage direct phone conversations with property sellers, buyers, and U.S. closing attorneys.
• Sense of Urgency & High Responsiveness: Demonstrated capability to operate in a high-speed environment, meeting strict response times (15-minute message response, 30-minute document turnarounds).
• Process & Checklist Discipline: High attention to detail, strict adherence to file checklists, and an uncompromising attitude toward transaction accuracy and document confidentiality.
• Schedule Alignment: Full commitment to work Monday – Friday, 9:00 AM – 6:00 PM ET using Hubstaff time tracking.
• Remote Workspace Infrastructure: Dedicated quiet home workspace, modern personal computer/laptop, HD webcam, noise-canceling headset, and reliable high-speed internet.

Preferred Qualifications

• Prior experience as a Real Estate Transaction Coordinator, Escrow Assistant, or Virtual Assistant for a U.S. real estate wholesaler or investor.
• Hands-on experience navigating complex title issues, lien payoffs, or probate property transactions.
• Completion of a DISC personality assessment (required as part of the application process).

Application Disclaimer: Please Read Before Proceeding

• To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
• Voice/Video Recording is REQUIRED. Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
• Mandatory Knockout Questions: Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role.
• Apply Wisely: To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications.
• Check Your SPAM Folder: All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.