[Hiring] Temporary Administrative Assistant @Concentric

Role Description

We are currently seeking to hire a remote temporary Administrative Assistant to join our Corporate team! This is a full-time, 3-month contract position.

We are preparing for a new ERP implementation and need a detail-oriented administrative professional to clean up and consolidate our vendor records. This role will reduce more than 1,700 vendor folders down to an accurate master vendor list, bring operations vendor documentation up to date, and identify compliance gaps so that our data is ready for migration.

Responsibilities

• Master Vendor List
  • Review more than 1,700 vendor folders in Google Drive and reconcile them against the approximately 550 vendors considered active in Intacct.
  • Archive inactive, duplicate, or obsolete vendor folders.
  • Use Monday.com to further identify which operations vendors are currently in use.
  • Compile and enter vendor data into a standardized master list (contact details, tax IDs, payment information, terms, etc.).
• Documentation & Outreach
  • Audit files for each operations vendor (approximately 150–200) to confirm all seven required documents are on file.
  • Identify and resolve missing, expired, or inconsistent documentation and information.
  • Contact vendors directly to request and obtain missing or outdated information.
  • Follow up with internal staff to fill gaps in vendor history or status.
  • Clearly document outstanding requirements for each vendor and track items through to resolution.
  • Provide regular status updates on progress, open issues, and data quality.

Qualifications

• Experience in data entry, accounts payable, procurement, or general administration.
• Strong attention to detail and accuracy with high-volume records.
• Proficiency with Excel, Google Suite / Google Drive, and Mac operating systems.
• Ability to work independently and stay organized across multiple systems.
• Clear, professional written and verbal communication skills.
• Persistence and tact in following up with colleagues and vendors.

Requirements

• Seattle, Washington Pay Range: $25 — $25 USD.

Benefits

• Concentric and SPS Global acknowledge the systemic barriers in the security industry and recognize that removing those barriers will require a collaborative and conscious effort.
• Commitment to programs and initiatives that promote diversity, equity, and inclusion.
• Creating a diverse environment and proud to be an equal opportunity employer.
• Encouragement for people from all backgrounds to apply.
• All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.