[Hiring] Government Contract Administrative Assistant @EquipmentShare

Role Description

We’re hiring a Government Contract Administrative Assistant at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote.

• Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients.
• Closely review contract documents for accuracy, prepare and distribute contract documents for execution, review incoming and outgoing correspondence, maintain and organize physical and electronic contract files, and prepare reports.
• Audit contracts and documentation, enter contracts into the database, and provide customer services.
• Maintain, update, and support all online sites and tools associated with Federal, State, Local, and Education contracts.
• Update processes and procedures as needed to reflect changes.
• Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget, and expense reports.
• Schedule and maintain contract database and management-level schedules/calendars.
• Assemble information from numerous departments and create presentations for meetings regarding the contracting process.
• Handle the Freedom of Information Act and other requests from Federal customers or agencies.
• Maintain government contracts files in auditable form, including managing data production to the government during government audits and investigations.
• Must be open to occasional travel (20%) across the United States.
• Performs other duties as assigned.

Qualifications

• Ability to maintain a high level of confidentiality.
• Excellent verbal and written communication skills and problem-resolution abilities.
• Ability to interact professionally with people at all levels of the organization.
• Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands.
• Ability to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed.
• Strong time management and organization skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines.
• Strong computer and word processing skills, including the ability to learn and adapt to new systems and productivity tools.
• Broad-based computer software knowledge and database management expertise.
• Experience with GSA Schedules Program and multi-award IDIQ contract vehicles and related online systems.
• Excellent organizational skills and attention to detail.
• Excellent judgment, integrity, and the highest ethical standards.

Requirements

• Bachelor’s degree or equivalent is preferred.
• Minimum of 2-4 years of experience as an administrative assistant or executive assistant or similar role.
• Knowledge of and experience with government contracting concepts, including FAR and DFAR requirements.

Benefits

• Competitive compensation.
• Full medical, dental, and vision coverage for full-time employees.
• Generous PTO + paid holidays.
• 401(k) + company match.
• Gym membership stipend + wellness programs (earn PTO and prizes!).
• Company events, food truck nights.
• 16 hours of paid volunteer time per year — give back to the community you call home.
• Career advancement, leadership training, and professional development opportunities.