[Hiring] Administrative Assistant @Arizona Department of Administration

Role Description

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. This position provides high-level administrative, data management, and process support to ensure accurate, consistent, and efficient business operations.

• Responsible for database reconciliation, maintaining data integrity, and developing standard work processes.
• Coaches and mentors PRC AA2’s regarding adherence to standard work and accuracy in data entry.
• Provides verbal and/or written status reports to the manager on external and internal issues.
• Develops and maintains spreadsheets, databases, and tracking systems for project assignments.
• Coordinates, facilitates, and attends various meetings to take, transcribe, and distribute minutes.
• Maintains an automated calendar and confidential files.
• Completes special projects independently.
• Functions as office manager to ensure compliance with DES, DDD, and PRC policies and procedures.

Qualifications

• Three (3) years of responsible administrative experience.
• Experience working in a government, regulatory, healthcare, or other highly structured environment.
• Experience with database reconciliation, data quality assurance, or records management.
• Experience developing or implementing standard work or business processes.

Requirements

• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Valid Arizona Driver’s License; travel may be required for State business.
• Employees who drive on state business must complete any required driver training and have an acceptable driving record.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
• 10 paid holidays per year.
• Paid vacation and sick time.
• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Deferred compensation plan.
• Wellness plans.
• Tuition Reimbursement.
• Stipend Opportunities.
• Infant at Work Program.
• Rideshare and Public Transit Subsidy.
• Career Advancement & Employee Development Opportunities.