[Hiring] Senior Lease Administrator @FERGUSON

Role Description

The Senior Lease Administrator will be responsible for managing lease records and ensuring compliance with lease agreements. Key responsibilities include:

• Maintain and update lease records, including lease abstracts, critical dates, and payment schedules, ensuring data accuracy and compliance.
• Review, interpret, and abstract lease agreements and related documents.
• Conduct peer-to-peer reviews of data entry for accuracy.
• Ensure timely payment of rents, taxes, and other financial obligations as outlined in lease agreements.
• Track critical dates such as lease renewals, expirations, and amendments, and provide interested parties with advance notice and recommendations for action.
• Serve as the main point of contact for landlords, tenants, and internal teams regarding lease-related inquiries and issues.
• Collaborate with Real Estate, Finance, Legal, and other teams to ensure seamless lease administration processes, and provide guidance as needed.
• Exercise proper judgment in resolving issues, recommend policy updates, and participate in strategic planning related to lease management.
• Generate regular reports on lease performance, financial obligations, and portfolio metrics.
• Operate or review SOX controls, and assist in lease-related audits and compliance reviews, identifying and addressing discrepancies.
• Coordinate the execution of new leases, renewals, terminations, and amendments.
• Review and prepare payment schedules, one-time payments regarding property tax management, and recurring rent payments including operation charges, reconciliations, rent/CPI increases, and any other charges to rent due to expansions, reductions, and terminations.
• Leverage lease administration technology, including creating dashboards, analytics, and reports to monitor portfolio performance.
• Build and maintain positive relationships with internal Real Estate and Facilities teams, as well as external partners.
• Lead by example and model behaviors to achieve team and department goals, while influencing others to embrace a different point of view while being guided by policies and department plans.

Qualifications

• Bachelor’s degree or equivalent experience in Real Estate, Business Administration, Finance, or a related field.
• 7+ years of experience in Corporate Real Estate lease administration.
• Proficiency in lease administration software and tools, including experience with CoStar and Lucernex.
• Ability to work in a fast-paced environment and experience in large portfolios.
• Familiarity with accounting principles related to lease administration, such as ASC 842.
• Experience managing lease administration operations and real estate finance a plus.
• Familiar with SOX Compliance requirements regarding lease administration.
• Strong understanding of lease agreements, legal terms, and real estate practices.
• Exceptional attention to detail and accuracy in data management.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills to collaborate with diverse interested parties.
• Strong technical skills for data reporting and visualization, proficiency in Excel, and basic Power BI knowledge.

Benefits

• Health, dental, and vision insurance.
• Paid time off.
• Life insurance.
• 401(k) with a company match.
• Mental health coverage.
• Gender affirming and family building benefits.
• Paid parental leave.
• Associate discounts.
• Community involvement opportunities.

Company Description

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes, and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service, and capabilities across various industries.