[Hiring] Senior Executive Assistant @Hire Overseas

Role Description

We're looking for an Executive Assistant to support a senior executive at a well-established clinical skincare brand with a global omnichannel presence. You will own calendar management, travel booking, and meeting prioritization for an executive leading a team of 30 or more people across a fast-moving consumer beauty business.

This role requires more than organizational skills. The executive moves quickly, has a high volume of incoming meeting requests, and needs an EA with the critical thinking to prioritize correctly — understanding which meetings deserve time on the calendar, which can be delegated, and which can be declined. If you have supported a senior leader managing a large team, think clearly under pressure, and take genuine ownership of your principal's time, this role is a strong fit.

Qualifications

• Proven experience as an Executive Assistant supporting a senior leader managing a team of 30 or more people — this is a hard requirement
• Strong critical thinking skills with the ability to independently assess and prioritize meeting requests based on the executive's goals and workload
• Expert calendar management skills with a track record of keeping a complex, high-volume calendar running without errors or gaps
• Excellent international and domestic travel booking experience with strong attention to logistics and detail
• Excellent written and verbal English communication skills with a polished and professional tone
• Proactive and self-directed with strong follow-through on every open item
• Highly discreet and reliable when handling sensitive business information
• Available Monday through Friday, 8 AM to 4 PM US Pacific Time

Requirements

• Calendar Management and Meeting Prioritization
• Own the executive's calendar end to end with complete accuracy at all times
• Triage incoming meeting requests and apply sound judgment about what should be scheduled, deferred, delegated, or declined
• Protect the executive's focus time and ensure the calendar reflects the right priorities for a leader managing a team of 30 or more
• Prepare the executive with relevant context and materials ahead of every commitment
• Resolve scheduling conflicts proactively and without creating friction for stakeholders
• Travel Booking and Logistics
• Book and manage all domestic and international travel including flights, hotels, ground transportation, and dining reservations
• Build detailed itineraries with all confirmations, logistics, and timing buffers organized and shared in advance
• Handle last-minute changes, cancellations, and re-routes efficiently and without disruption
• Anticipate travel-related needs and coordinate logistics end to end so the executive can focus entirely on the work
• Communications and Correspondence
• Manage the executive's inbox, flag priority items, and draft responses as needed
• Communicate professionally on behalf of the executive with internal stakeholders, external partners, and vendors
• Ensure all follow-ups, confirmations, and open items are tracked and closed without prompting
• Administrative and Operational Support
• Handle expense reporting, document management, and recurring administrative tasks accurately and on time
• Support the executive with ad hoc projects and special requests as they arise
• Maintain organized systems across email, calendar, and documents so everything is easy to find and always current

Benefits

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability Monday through Friday, 8 AM to 4 PM US Pacific Time
• Support a senior executive at a globally recognized consumer brand with strong omnichannel scale
• Stable, long-term role with clear ownership and direct access to senior leadership

How to Apply

Please include:

• Your updated resume
• A short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a senior executive with a large team, and walking through how you approach a situation where the executive has five meeting requests for the same time slot and you have to decide what gets scheduled

Only candidates who submit a Loom video will be moved to the next step of the hiring process.