[Hiring] Reporting Coordinator @Capital Vacations

Role Description

The Event Coordinator will be heavily responsible for maximizing event coordination for teams and provide accurate reporting and analytics to the senior leadership. This role requires strong Excel proficiency, a proactive and innovative mindset toward AI-enabled process improvements, and the ability to manage routine deliverables with consistency and attention to detail.

• Excel & Analytics
  • Use Microsoft Excel extensively for data analysis, reconciliation, and reporting
  • Apply formulas, pivot tables, lookups, and structured formatting to improve clarity and efficiency
  • Identify opportunities to streamline reporting through improved Excel workflows
• AI & Process Innovation
  • Leverage AI tools to automate repetitive tasks and enhance reporting efficiency
  • Identify and propose innovative solutions to improve data accuracy, speed, and usability
  • Stay current on emerging AI capabilities relevant to operations and administrative functions
• Administrative & Travel Support
  • Book and manage business travel arrangements, including flights, lodging, and itineraries
  • Ensure travel plans align with company policies, cost guidelines, and timelines
  • Provide general administrative support related to scheduling, coordination, and documentation
• Reporting & Data Management
  • Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis
  • Ensure accuracy, completeness, and timeliness of all reporting outputs
  • Maintain standardized report templates and documentation
  • Coordinate with stakeholders to confirm report requirements and delivery timelines

Qualifications

• Previous recruiting experience is preferred but not required
• Experience in the timeshare industry is a significant plus
• Exceptional communication and relationship-building abilities
• Strong attention to detail and the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office Suite and applicant tracking systems (ATS)
• A genuine enthusiasm for connecting talent with opportunities and contributing to a growing organization

Requirements

• Bachelor’s degree or equivalent experience in a related field
• Minimum 2 years’ experience in the administrative field required
• Minimum 6 months experience of supervisory experience in the administrative field required
• Experience using AI tools for productivity or data-related tasks
• Strong proficiency in Microsoft Excel
• Experience pulling, organizing, and distributing reports
• Understand how to develop and implement business strategies
• High attention to detail and strong organizational skills
• Proficient in time management; the ability to organize and manage multiple priorities
• Excellent customer service skills

Benefits

• Additional hours may be necessary to meet deadlines and goals
• Scheduled attendance requirements may change due to business needs

Company Description

Capital Vacations is an equal opportunity employer.