[Hiring] Regional Projects Administrative Assistant @Girl Guides of Canada

Role Description

Reporting to the Regional Manager, ON/QC, in this role, you will be responsible for supporting the day-to-day regional business operations in Ontario, Nunavut and Quebec. As an Administrative Assistant, you will work closely with staff, volunteers, and members to support a variety of provincial projects and challenges and administrative processes. Your ability to manage multiple priorities, communicate effectively, and provide outstanding customer service will help ensure a positive experience for everyone you support while contributing to the success of Girl Guides of Canada's mission.

• Provide support to provincial led challenges by assisting the Provincial Projects Coordinator or volunteer teams with project logistics, communications and support as requested.
• Provide support for multiple subsidy processes including uniform, first aid subsidies.
• Support the processing and management of financial transactions including but not limited to Purchase Cards, transfers and expense reconciliation.
• Provide administrative support to various projects including but not limited to; awards (both adult and youth), membership pins, and volunteer membership renewal process.
• Provide ongoing support to members by monitoring, filing and assigning tasks across multiple email inboxes.
• Understand how to apply organizational policies regarding inclusivity to provincial projects, communication, and customer queries.
• Apply organizational policies regarding inclusivity to content, member communication and customer service.
• Adhere to all relevant policies, procedures, and practices.
• Provide general, ongoing support to members/volunteers, responding to/directing inquiries and consulting with the appropriate groups and individuals to support the mission and vision of GGC.
• Apply organizational policies regarding diversity, inclusivity and equity to content, member communication and customer service.
• Other duties as assigned.

Qualifications

• Related degree or diploma (Business Administration, Event Management, Volunteer Management) or equivalent work experience.
• 1-2 years’ experience working in an office environment.
• Demonstrated computer software proficiency with MS Office; Office 365 and intermediate knowledge of Word, Excel, OneNote and Outlook.
• Demonstrated ability to provide excellent customer service.
• High accuracy and attention to detail required for data entry, allowing for low error rate and speed.
• Ability to set priorities, manage time and meet deadlines.
• Ability to communicate.
• Flexible to travel as required.

Requirements

• Starting Annual Salary: $41,300
• Application Deadline: October 15, 2026. Submissions without a cover letter will not be considered.

Benefits

• GGC is committed to diversity, equity and inclusion.
• We value a recruitment and selection process that is inclusive and barrier-free.
• We encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups.
• GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.
• Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process.
• Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation.
• Accommodation requests should be made in advance to People & Culture at [email protected].