[Hiring] Group Executive Assistant @BMC Software

Role Description

BMC empowers nearly 80% of the Forbes Global 100 to accelerate business value, faster than humanly possible. Our industry-leading portfolio unlocks human and machine potential to drive business growth, innovation, and sustainable success. BMC does this in a simple and optimized way by connecting people, systems, and data that power the world’s largest organizations so they can seize a competitive advantage.

The IZOT product line includes BMC’s Intelligent Z Optimization & Transformation products, which help the world’s largest companies to monitor and manage their mainframe systems. The modernization of mainframe is the beating heart of our product line, and we achieve this goal by developing products that improve the developer experience, the mainframe integration, the speed of application development, the quality of the code and the applications’ security, while reducing operational costs and risks.

Join us as a Group Executive Assistant:

• Location: NYC Tri-State Area (primarily Remote work with occasional travel in for events)
• Support the Intelligent Z Optimization and Transformation business unit.
• Ensure the unit’s customers, partners, and internal stakeholders perceive IZOT as a top place to do business.
• Support the VP, Product Management, and VP, Solutions Marketing.

Here is how, through this exciting role, YOU will contribute to BMC's and your own success:

• Calendar Management: Maintain and manage complex and demanding appointment schedules for VP Solutions Marketing and VP Product Management.
• Travel & Expense Logistics: Manage domestic and international travel arrangements with clients, develop detailed itineraries, and oversee expense reporting.
• Visa and International Travel Expertise: Manage complex international travel requirements, including passport renewals and visa procurement.
• Budget Management: Maintain travel budget and P-card expense reports for the Solutions Marketing organization.
• Confidential Information Management: Handle sensitive business and personnel matters with discretion.
• Stakeholder Liaison: Act as the primary point of contact for individuals seeking to meet with the two Vice Presidents.
• Business Unit Culture: Organize and support events, including securing venues and coordinating catering.
• Administrative Support: Serve as a backup for other executive administrative assistants and manage ad hoc administrative projects.
• Executive Collaboration: Work closely with the two Vice Presidents and the IZOT leadership team.
• Cross Functional Partnership: Collaborate with HR, Finance, Communications, Corporate Marketing, Legal, and Sales teams.
• Procurement and Vendor Management: Manage purchase orders, contracts, invoices, and vendor relationships.

Qualifications

• At least 3 years of supporting a VP directly, ideally within a professionally run (public or private) company.
• Minimum of 10 years of executive-level support.
• Experience supporting multiple senior leaders simultaneously.
• Event Planning Expertise: Proven ability to organize large-scale, global events.
• Adaptability: Thrive in a dynamic, fast-paced environment.
• Attention to Detail: Meticulous organization and accuracy in all aspects of work.
• Professionalism: Superior interpersonal skills and strong written and verbal communication skills.
• Proactive Mindset: A self-starter who anticipates needs and demonstrates initiative.
• Technology Savvy: Proficiency in Microsoft Office Suite and virtual collaboration tools.

Requirements

• You may be required to travel occasionally for business.

Benefits

• BMC’s culture is built around its people with 6000+ brilliant minds working together.
• Encouragement to apply even if unsure about meeting all qualifications.
• Commitment to equal opportunity employment regardless of various statuses.
• Strict policy of not requesting any form of payment for employment opportunities.
• Annual base salary range: $73,800 - $123,000.