[Hiring] Grants Administration Officer @VentureWell

Role Description

The Grants Administration Officer will work across multiple areas of a fast-moving nonprofit to deliver excellent customer experiences. In collaboration with Programs staff, Finance staff, and external constituents (e.g. grant applicants, external reviewers), this individual will develop, support, and execute end-to-end grant and competition program timelines and processes that intersect with all of VentureWell’s program areas.

• Streamlining workflows for increased cross-organizational collaboration and efficiency.
• Issue grant awards and modifications.
• Provide technical support and expert consultation on the development of VentureWell’s grants administration platform.
• Requires a combination of domain expertise, technical acumen, creativity, and relationship management skills.
• Understanding of end-to-end grant-making and contracting principles.
• Strong analytical skills and the ability to balance multiple tasks are required.

This role will report to the Procurement & Grants Manager.

Qualifications

• At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity.
• Experience in proposal and grant administration design, development, and delivery.
• Strong project management skills and ability to manage and replicate end-to-end workflows.
• Accomplished written and oral communication skills.
• Ability to analyze and interpret data and source material.
• Highly adaptable with detail orientation.
• High degree of digital fluency using cloud-based office tools.

Requirements

• Support the administration of VentureWell’s grants, competition, and direct subaward program(s).
• Create, develop, launch, and execute all phases of grants and competition workflows.
• Collaborate with internal departments to develop and update guidelines and materials.
• Build, launch, and manage Requests for Proposals end to end.
• Provide responsive, high-quality customer service and technical support.
• Correspond with applicants and grantees.
• Manage and execute grantee, prize winner, and subrecipient notifications.
• Support collection of onboarding documentation.
• Perform end-to-end onboarding, compliance review, vendor setup, and contracting.
• Prepare and deliver routine and ad hoc reports and reconciliations.
• Collaborate to develop, adapt, and document grants administration processes.
• Serve as a resource to internal teams for Grants Administration assistance.
• Flag areas for software improvement in VentureWell’s grants administration system.
• Collaborate to optimize grants team software and tools.
• Maintain the Grants Administration Shared Drive.
• Maintain working knowledge of processes across all contracts team disciplines.
• Support training on grants administration policies, systems, and workflows.

Benefits

• An attractive and equitable compensation package, including a salary range of $75,000-$88,000.
• 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match).
• Medical, Dental, and Vision insurance.
• $1,000 home office stipend upon hire.
• A true focus on work-life balance with work weeks that reflect that.
• 20 paid vacation days.
• 12 paid holidays.
• 12 paid wellness days.
• *Benefits are reviewed each fiscal year and may be subject to change.