[Hiring] Grants & Contracts Administrator @City of Hope

Role Description

Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research.

We are looking for a Grants and Contracts Administrator to support the Beckman Research Institute. Under minimal supervision, this role supports the pre- and post-award administration of externally funded research, including:

• Award setup and modifications
• Subaward management
• Account administration
• Grant compliance activities

You will collaborate closely with department administrators, investigators, sponsors, and research staff, provide proposal support during peak periods, contribute to policy and process improvements, and deliver high-quality customer service to internal and external stakeholders.

As a successful candidate, you will:

• Manage post-award administration activities, including award setup, account establishment, funding modifications, budget period updates, rebudgeting, and compliance reviews.
• Coordinate with research administration, accounting, and departmental stakeholders to ensure accurate grant account setup and ongoing award management.
• Perform award compliance checks, including conflict of interest reviews, IRB/IACUC concordance, cost-sharing verification, and sponsor budget review.
• Track and manage sponsor reporting requirements, including progress, financial, final invoice, and invention reports.
• Administer subawards by conducting risk assessments, sanction screenings, audit monitoring, database maintenance, and contract system documentation.
• Independently process subaward purchase orders, resolve system and payment issues, and coordinate with internal departments and external subrecipients.
• Provide proposal review support during peak periods, including budget reviews, biosketch validation, sponsor compliance verification, and submission readiness.
• Contribute to process improvements, policy development, staff training, and operational initiatives to enhance research administration efficiency.

Qualifications

• Bachelor’s degree, with 3-5 years increasingly responsible experience, preferably in research/grant administration. Masters degree preferred.
• 2-3 years’ experience in business/administrative analysis, preferably with emphasis in Research Administration, including grant budgeting and grant management.
• Strong interpersonal, communication, and collaboration skills, with the ability to build effective relationships and work successfully in a team-oriented environment.
• Highly organized and detail-oriented, with excellent prioritization abilities and the capacity to manage multiple deadlines while maintaining accuracy and professionalism.
• Qualified as a Certified Research Administrator (CRA) is desired.

Benefits

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

To learn more about our Comprehensive Benefits, please CLICK HERE .

Company Description

City of Hope is an equal opportunity employer.