[Hiring] Global Category Specialist @HubSpot

Role Description

The Global Category Specialist (Hub 4) supports the execution of HubSpot’s global procurement operations by owning defined procurement workflows and applying sound judgment to routine and moderate-complexity work. This role partners closely with cross‑functional stakeholders to manage contract intake, vendor review, and purchase execution while ensuring accuracy, compliance, and timely delivery. The Global Category Specialist operates with growing autonomy, manages competing priorities, and builds the skills and judgment needed to take on increasingly complex procurement responsibilities over time.

Key Responsibilities

• Contract Intake, Execution & Lifecycle Management
  • Owns contract intake and tracking for assigned categories, managing contracts from intake through red lining, execution, renewal, and publication.
  • Manages and maintains contract documentation, metadata, and audit readiness within Ironclad, Chamelio or the designated CLM tool.
  • Prepares contract change notices, monitors end dates, and supports renewal workflows to ensure continuity of services.
  • Executes purchase order processing and related procurement activities in alignment with established policies and procedures.
  • Ability to redline contracts to ensure alignment with company policy and negotiate redlines with vendors based on local policies and regional requirements.
• Risk, Compliance & Vendor Review Support
  • Monitors vendor risk management queues in Omnea, ensuring assessments are completed accurately and within established service levels.
  • Collects, reviews, and organizes third‑party risk documentation in partnership with Legal, Security, Privacy, and Compliance teams.
  • Supports risk mitigation activities and vendor performance reviews, escalating issues when appropriate.
  • Ensures contracts and procurement activities adhere to internal policies and applicable regulations.
• Stakeholder Partnership & Communication
  • Partners with internal stakeholders across IT, Legal, Security, Privacy, Finance, and other teams to coordinate contract reviews and procurement requests.
  • Serves as a primary point of contact for vendor‑related questions within assigned workflows, responding in a timely and professional manner.
  • Communicates clearly with global stakeholders and vendors, accounting for differences in regions, currencies, and business needs.
• Procurement Operations & Process Improvement
  • Manages day‑to‑day execution of assigned purchase orders, prioritizing work to meet deadlines and service‑level expectations.
  • Identifies process inefficiencies and participates in the development and implementation of process improvements.
  • Supports vendor onboarding activities by coordinating required documentation, guiding vendors through procurement systems, and ensuring accurate setup in accordance with established policies and procedures.
  • Maintains accurate files and audit controls in accordance with compliance requirements.
  • Serves as a subject matter resource for procurement processes and system functionality in tools such as Omnea, Ironclad, (Chamelio or the designated CLM tool), Coupa, Zylo, and related P2P platforms.

Qualifications

• Bachelor’s degree in Business, Finance, Supply Chain Management, or a related field.
• 3+ years of experience in procurement, sourcing, contract management, or a related operational role, preferably within a high‑growth or multinational organization.
• Working knowledge of contract lifecycle management and global procurement operations.

Requirements

• Fluency in English is required.
• Experience using procurement and P2P systems such as Omnea, Coupa, Chamelio (CLM), DocuSign, NetSuite, Dynamics-365, and Workday.
• Familiarity with purchasing IT hardware, software, SaaS licensing, and professional services.
• Strong organizational and analytical skills with attention to detail.
• Ability to manage multiple priorities in a fast‑paced, evolving environment.
• Effective written and verbal communication skills and a collaborative working style.
• Demonstrated accountability for execution quality, timeliness, and stakeholder experience.
• Experience working with AI tools, rapid adaptability in reporting using AI tools, and experience building artifacts.
• Self-starter with a proactive approach to managing competing priorities and driving tasks autonomously.

Benefits

• Flexibility and connection, whether working remotely or from the office.
• In-person onboarding and events for team building.
• Support for candidates requiring accommodations during the hiring process.