[Hiring] Executive Assistant To CEO @iHorizons

Role Description

• Manage professional and personal scheduling for CEO.
• Manage the CEO’s calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. Ensure that the CEO is well prepared for meetings.
• Attend CEO’s meetings as and when required, prepare meeting minutes and follow up on tasks and actions.
• Update, maintain and prioritize the CEO's task lists.
• Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO.
• Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives.
• Collect and present departmental progress reports on projects and initiatives to the CEO. Analyze them and report variances to plans and escalate when they are not going to plan.
• Check CEO’s emails and respond to them when needed. Research information for replies to messages where appropriate, both internally and externally.
• Effective management of own time tasks and in building efficient work relationships.
• Screen and handle his phone calls and communications.
• Maintain CEO's contacts.
• Manage internal and external communication in a timely and in a solution-oriented approach.
• Handle the role of Management Committee (MC) Secretary.
• Assist the CEO in envisioning and developing new business cases.
• Understand the company’s vision and objectives and dedicate yourself to achieving them.
• Keep abreast of company policies and procedures and help others understand and follow them.
• Continuously focus on enhancing and developing processes and procedures for handling work.
• Help document new business concepts and initiatives in presentable formats.
• Carry out background research on various topics for the CEO and present reports and findings to stakeholders.
• Help formulate business models and feasibility studies.
• Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance.
• Support CEO in maintaining outstanding engagement levels with key clients and partners.
• Maintain and protect company ethics with an extreme sense of commitment, confidentiality, discretion and with extreme professionalism and integrity.
• Help CEO stay updated on project implementation statuses.
• Assist the CEO in initiating and carrying forward various organizational development activities and initiatives.
• Draft, type, edit, format, proofread and assemble reports, documents and presentations.
• Ensure staff adherence to standards and procedures and expedite workflows.
• Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Review internal documents prepared by staff before passing them to the CEO.
• Handle CEO’s travel arrangements and plans.

Qualifications

• Preferably a university degree in Business Administration. A master’s degree in business administration is a plus.
• Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years.
• Excellent communication and presentation skills in Arabic and English, both verbally and written.