[Hiring] Executive Assistant / Bookkeeper @Legends EOR

Role Description

This role combines executive assistance, bookkeeping, compliance administration, and practice operations within a UK-based firm. The successful candidate will:

• Coordinate statutory filings
• Manage client onboarding and compliance processes
• Oversee billing and debt collection
• Provide administrative support to the CEO and Founder
• Maintain accurate financial records
• Support reconciliation and ledger activities
• Manage executive correspondence
• Use cloud-based systems and AI tools to streamline administrative processes

Qualifications

• Demonstrated proficiency in modern cloud accounting and practice management systems
• Practical bookkeeping experience, including reconciliations, ledger support, and accounting tasks
• Hands-on proficiency with AI tools such as Claude or ChatGPT to draft communications, optimise templates, and automate administrative tasks
• Exceptional written and verbal British English communication skills
• Precise attention to detail when transcribing audio dictations and preparing formal client correspondence
• Strong, engaging personality with polish, presence, and genuine flair
• Confident communicating directly with clients
• Assertive when following up on deadlines and outstanding payments
• Energetic, positive approach to working with the team

Requirements

• Prepare, cross-reference, obtain client approvals for and submit UK Confirmation Statements across a large client portfolio
• Administer Companies House identity verification requirements
• Process statutory changes, including share transfers and stock transfer forms
• Manage the firm's Registered Office Address service
• Coordinate Annual Accounts workflows
• Administer Self-Assessment and Corporate Tax workflows
• Manage client reminder cycles and process SA1 registrations
• Maintain accurate audit-trail file notes and compliance documentation
• Manage new client setups within FYI Docs
• Conduct Anti-Money Laundering (AML) compliance checks
• Oversee the end-to-end billing cycle
• Manage proactive debt collection and follow up on outstanding payments
• Administer Socket proposal software
• Provide practical bookkeeping support
• Transcribe executive audio dictations into formal client letters, reports, and emails
• Manage executive inboxes and correspondence
• Schedule client meetings and software demonstrations
• Assist with general practice operations and internal team meetings

Benefits

• Remote work opportunity (Cape Town-based ideally)
• Working hours: 9:00 AM – 5:30 PM UK Time
• Salary: R24 500 per month (Negotiable)