[Hiring] Executive Assistant @CVS Health

Role Description

This is an exciting opportunity to provide executive administrative support to a group of up to 4 high-level Executives for our Enterprise Strategy organization. The ideal candidate for this position will have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. Poise, articulate and professional communications are required.

• Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
• Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Determine importance of meeting requests and schedule accordingly, demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Manage special projects as designated and assist other department members as necessary.
• Perform other duties as assigned and assist with special projects as needed.

Qualifications

• 5+ years administrative supporting senior leadership at the SVP level.

Requirements

• Experience supporting senior executives in a fast-paced, dynamic environment.
• Strong interpersonal skills, including professional communication and in-person presence.
• Ability to work with and maintain confidential information.
• Proficient with Microsoft Office programs including Word, Teams, SharePoint, PowerPoint and Excel.
• Advanced knowledge of Outlook and travel planning software.
• Previous experience planning and monitoring work and travel schedules using related technology and tools.
• Ability to work independently.
• Ability to understand priorities and adjust meetings and content appropriately.
• Experience taking detailed notes and extracting action items.

Education

• Bachelor’s degree or equivalent (HS Diploma and 4 years of experience) required.

Benefits

• Comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families.
• Medical, dental, and vision coverage.
• Paid time off.
• Retirement savings options.
• Wellness programs and other resources, based on eligibility.