[Hiring] Executive Assistant @Reinsurance Group of America

Role Description

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department.

• Performs complex secretarial and administrative support duties including:
  • Creating/preparing general to complex correspondence and spreadsheets
  • Preparing varied and complex reports
  • Creating/designing general to complex PowerPoint presentations and presentation materials
  • Scheduling and maintaining complex schedules in Outlook calendar
  • Overseeing and coordinating internal and external events
• Performs advanced administrative support duties including:
  • Coordinating travel and accommodations
  • Coordinating/scheduling meetings and conference calls
  • Preparing/submitting expense reports
  • Onboarding of new resources
• Handles executive-level internal and external communications including:
  • Handling incoming phone calls
  • Returning phone calls
  • Responding to voice-mails
  • Managing incoming e-mails by forwarding and responding as appropriate
  • Creating and mailing letters and memos on behalf of Executive and department
• Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects, and maintains departmental file sharing and intranet site(s), as requested.
• Performs department records management duties (electronic and paper) including organizing, retrieval, archiving, and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties including:
  • Opening and distributing mail
  • Preparing outgoing mail
  • Filing and file maintenance
  • Copying, faxing, and scanning
• Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication, and awareness of department priorities.
• Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
• Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
• Facilitating team building events and building/maintaining relationships with the broader RGA administrative assistant network.

Qualifications

• Education and Experience
• Required:
  • H.S. Diploma or General Education Degree (GED) or equivalent experience
  • 7+ Years Secretarial and administrative experience
  • Experience in a global business enterprise with operations on various continents, time zones, and cultures
  • Prior experience working in fast-paced environment
• Preferred:
  • Associate’s Degree (AA) OR Bachelor’s Degree in Arts/Sciences (BA/BS)
  • 4+ Years Project coordination experience
  • Direct business-to-business client experience

Requirements

• Required:
  • Advanced Word, Intermediate Excel and PowerPoint skills
  • Intermediate math skills
  • Ability to maintain a high level of confidentiality
  • Ability to work independently
  • Ability to be flexible when needed, take initiative, and demonstrate accountability
  • Intermediate oral and written communication skills demonstrating ability to share and impart knowledge
  • Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions
  • Ability to set goals, multitask and prioritize workload
  • Ability to balance detail with departmental goals/objectives
  • Intermediate level of investigative, analytical and problem-solving skills
  • Ability to work well within a team environment and participate in department projects
  • Ability to coordinate projects and handle changing priorities
  • Ability to foster customer service and liaise cross-functionally
  • Ability to demonstrate a positive and professional image

Benefits

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought
• Join the bright and creative minds of RGA, and experience vast, endless career potential

Compensation Range

$57,300.00 - $81,870.00 Annual. Base pay varies depending on job-related knowledge, skills, experience, and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits.

RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.