[Hiring] Executive Assistant @GitLab

Role Description

As an Executive Assistant in the Office of the Chief Financial Officer (CFO), you’ll support multiple senior leaders in GitLab’s Finance Group, helping them focus on their priorities through proactive calendar, travel, and expense management. Reporting to the Senior Executive Business Partner to the CFO, you’ll be part of an integrated model that gives Finance leadership balanced, consistent support. You’ll work across time zones, help coordinate team events and projects, and partner with colleagues to keep day-to-day operations running smoothly.

What you’ll do

• Proactively manage complex calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, and visas where applicable.
• Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's travel and expense policies.
• Support the Senior Executive Business Partner in coordinating Finance leadership's recurring activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars.
• Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner.
• Handle highly confidential financial, personnel, and material non-public information with discretion, following GitLab's insider trading and quiet period policies.
• Provide coverage and backup for the CFO's Senior Executive Business Partner.

Qualifications

• Experience providing executive-level administrative support in a fast-paced environment and supporting multiple senior leaders at once, tailoring your approach to each leader while maintaining consistent support. Public company or Office of the CFO or Chief Executive Officer experience is a plus.
• Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes, such as purchase orders, with the ability to learn new technical tools quickly.
• Experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs, including knowing when to escalate competing vice president priorities to the Office of the CFO.
• Strong organizational and communication skills, attention to detail, and the ability to build collaborative relationships across teams, including with other Executive Business Administrators and stakeholders at all levels.
• Experience using artificial intelligence (AI) to make day-to-day operations more efficient while protecting information and maintaining confidentiality.
• Ability to work in an all-remote, distributed environment, with a willingness to help others and contribute to a positive, one-team culture.
• Ability and willingness to travel occasionally, both domestically and internationally, to support executives, team off-sites, and key events.

Benefits

• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental leave
• Home office support