[Hiring] Executive Assistant @Pindrop

Role Description

We're hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role is for a seasoned, self-directed professional who operates with sound judgment and executive presence, and who moves work forward without needing to be asked. You'll manage time, priorities, and communication so the CEO and leadership team can stay focused on what drives the most impact.

• Time and prioritization
  • Own the CEO's calendar with a clear understanding of business priorities.
  • Protect focus time as a non-negotiable.
  • Keep meeting load sustainable by challenging low-value requests.
  • Design a lean, purposeful cadence of recurring touchpoints.
• Judgment and decision-making
  • Operate with delegated authority.
  • Bring recommendations instead of open questions.
  • Know the CEO's preferences, standards, and priorities well enough to make the call he would make.
• Scheduling, travel, and logistics
  • Coordinate complex domestic and international travel, agendas, and briefings end to end.
  • Anticipate changes, resolve issues quickly and quietly.
• Preparation and follow-through
  • Prepare meeting briefs, background materials, and talking points that are concise and insightful.
  • Deliver finished work, not drafts that need rework.
  • Track decisions and action items to ensure consistent follow-up and accountability.
• Communication and relationship management
  • Draft and review internal communications that reflect the CEO's voice and intent.
  • Serve as a liaison between the CEO, executive team, board members, and external partners.
  • Filter and prioritize inbound requests so the CEO sees what matters.
• Operational effectiveness
  • Introduce lightweight systems that improve follow-through, communication, and visibility.
  • Create structure that helps the CEO and leadership team move quickly.
• Innovation and technology
  • Use AI and modern productivity tools to streamline workflows.
  • Stay curious about new technology that can enhance executive operations.
• Confidentiality and trust
  • Handle sensitive information with discretion and professionalism.
  • Build trusted relationships across all levels of the organization.

Qualifications

• 10+ years as an Executive Assistant, including at least 3 years supporting a CEO.
• Demonstrated ability to work independently with minimal direction.
• Proficiency with Google Workspace and Microsoft Office.
• Strong design and presentation sensibility.
• Experience coordinating board or executive-level materials a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

Benefits

• Unlimited Paid Time Off (PTO).
• Competitive compensation package, including RSUs (Restricted Stock Units).
• Remote-first environment.
• Generous health and welfare plans to choose from.
• Best-in-class Health Savings Account (HSA) employer contribution.
• Low-cost vision and dental plans.
• Paid Parental Leave.
• One year of diaper delivery for new family additions.
• Recurring monthly phone and internet allowance.
• Enhanced fertility and GLP-1 benefits.
• Annual Learning & Development stipend.