[Hiring] Executive Assistant @Pearson

Role Description

Are you a proactive, highly organized Executive Assistant (Specialist, Administrative Support) who thrives at the heart of a fast-moving business? We’re looking for someone who loves being one step ahead, brings calm to complexity, and knows how to turn competing priorities into action. Working closely with senior executives, you’ll be at the center of a fast-paced Enterprise organization, coordinating everything from strategic meetings and customer engagements to major events, travel, and team priorities, while helping us embrace technology and AI to work smarter.

What You’ll Do

• Own the calendar.
• Manage calendars for two executives within Enterprise, coordinating internal and external meetings across multiple time zones.
• Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
• Conduct thorough preparation for key meetings and drive follow through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
• Ensure and track customer meetings, ensuring account teams and sponsors are well prepared.
• Proactively track and manage customer time to drive focus on spending time with customers to drive sales growth.
• Handle travel and expenses.
• Arrange domestic and international travel and prepare and submit expense reports and purchase requests in line with policy.
• Run the logistics for key events.
• Coordinate QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits.
• Coordinate content collection and reviews to ensure events run clean and create a culture of teamwork.
• Support new hires.
• Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
• Be the main point of contact.
• Serve as a main point of contact for supporting Executive leaders, enabling functions and working closely with business partners.
• Track deadlines.
• Follow routine deadlines and administrative deliverables, sending reminders to owners as needed.
• Keep information organized.
• Maintain distribution lists, org charts, shared sites, and team folders.
• Act as a facilitator.
• Providing insights and recommendations to support decision-making processes.
• Champion the adoption of AI and tech-first solutions to streamline workflows and enhance productivity.

Qualifications

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Prior experience in a commercial organization driving high-growth or tech-driven organization is a plus.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.

Requirements

• Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location.
• The minimum full-time salary range is between $80,000 to $90,000.
• This position is eligible to participate in an annual incentive program.
• Applications will be accepted through November 12, 2026. This window may be extended depending on business needs.