[Hiring] Executive Administrative Assistant @Teamficient

Role Description

This is a remote position.

• Job Type: Full-time, 160 hours per month
• Schedule: Monday to Friday, Central Time. Exact hours to be confirmed during hiring.
• Workplace: Remote
• Compensation: $1,000 to $1,200 USD per month
• Experience Level: Mid-Senior / Executive Support
• Department: Executive Office
• Industry: Construction

You’ll work directly alongside the CEO to keep the executive office running smoothly. Responsibilities include:

• Manage the CEO’s email, calendar, and daily schedule, prioritizing time-sensitive items
• Handle executive communications with internal leaders, vendors, clients, and partners
• Coordinate with internal team members to maintain and sustain everyday business operations
• Manage vendor communications, including follow-ups, scheduling, and issue resolution
• Research topics, gather information, and complete tasks from limited instructions
• Track action items and follow through on commitments to ensure nothing falls through the cracks
• Prepare meeting agendas, briefings, and summaries as needed
• Handle confidential business and personal information with complete discretion
• Support special projects and ad hoc requests from the CEO as they arise

Qualifications

• Proven experience as an executive assistant, office manager, or similar senior administrative role
• Fluent, professional English, written and spoken, for communication with executives, vendors, and partners
• Strong organizational skills and experience managing complex calendars and communications
• Ability to work independently with minimal supervision and take initiative on tasks
• Resourcefulness, with the ability to research and solve problems without constant direction
• Fast learner who adapts quickly to new tools, processes, and industries
• High level of trustworthiness and discretion with confidential information
• Comfort handling significant responsibility and working under deadlines
• Strong judgment and ability to recognize business urgency
• Ability to take direction well and adjust priorities as needed
• Reliable internet connection, a dedicated workspace, and a secure computer
• Availability to work full-time, Monday to Friday, during Central Time business hours

Requirements

• Experience in construction, real estate, or another project-based industry
• Bilingual, with fluency in Spanish or another language
• Familiarity with tools such as Microsoft 365, Google Workspace, QuickBooks, Procore, or other construction management software
• Experience supporting C-suite executives or business owners