[Hiring] Executive Assistant @Agilent Technologies

Role Description

Agilent Technologies is seeking a talented, highly organized, and proactive Executive Assistant to support the VP of Sales, Marketing and Business Development. This dynamic role requires exceptional communication skills, strong business acumen, sound judgment, and the ability to manage competing priorities in a fast-paced and highly confidential environment. The Executive Assistant serves as a trusted partner, managing complex calendars, facilitating internal and external communications, supporting strategic initiatives, and ensuring efficient day-to-day operations.

• Manage a broad range of administrative responsibilities, including maintaining a highly active calendar, processing expense reports, preparing confidential correspondence, and coordinating detailed domestic and international travel arrangements, itineraries, and agendas.
• Maintain the highest standards of professionalism, service, and confidentiality while supporting stakeholders, customers, corporate partners, and senior leadership.
• Serve as a trusted gatekeeper for the Vice President, effectively managing time and priorities, triaging requests, and escalating sensitive matters when appropriate.
• Facilitate effective communication across the organization by prioritizing competing demands, handling matters proactively, and ensuring projects are completed successfully and on time.
• Adapt quickly to changing business needs and shifting priorities in a dynamic environment.
• Coordinate and support staff and departmental meetings, including scheduling, agenda preparation, video conferencing logistics, meeting materials, and meeting summaries.
• Represent the organization professionally when interacting with external partners, collaborators, customers, and industry stakeholders, including support for conferences, events, and executive engagements.
• Support departmental operations and special projects, including purchase order processing, budget tracking, and administrative workflow coordination.
• Build and maintain trusted, collaborative relationships with colleagues and stakeholders across all levels of the organization.
• Anticipate business needs and identify solutions that support both the explicit and evolving requirements of internal and external stakeholders.
• Demonstrate the highest standards of integrity, professionalism, discretion, and accountability.
• Support employee engagement initiatives by coordinating team meetings, leadership off-sites, department events, and other organizational activities.
• Incorporate feedback constructively and adapt effectively to changing business requirements.
• Pursue ongoing professional development opportunities to enhance effectiveness and support organizational goals.
• Perform additional duties and responsibilities as assigned.

Qualifications

• 6+ years of experience supporting senior-level executives in a fast-paced, dynamic environment.
• Experience within the Biopharma, Medical Device, or Scientific industries is preferred.
• Advanced proficiency in Microsoft Office Suite applications, including Outlook, Word, Excel, and PowerPoint.
• Proven ability to build strong partnerships and collaborate effectively with Executive Assistants and cross-functional stakeholders.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Demonstrated professionalism, adaptability, discretion, and sound judgment when handling sensitive and confidential information.
• Exceptional attention to detail, proactive problem-solving skills, and the ability to anticipate executive needs.
• Ability to establish and maintain trusted, collaborative relationships with internal and external stakeholders at all levels.

Benefits

• This job has a full time weekly schedule.
• Includes the option to work remotely.
• The full-time equivalent pay range for this position is $44.16 - $69.00/hr plus eligibility for bonus, stock and benefits.
• Pay ranges are determined by role, level, and location.
• Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.