[Hiring] Executive Assistant @Reinsurance Group of America, Incorporated

Role Description

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department.

• Performs complex secretarial and administrative support duties which include, but are not limited to:
  • Creating/preparing general to complex correspondence and spreadsheets
  • Preparing varied and complex reports
  • Creating/designing general to complex PowerPoint presentations and presentation materials
  • Scheduling and maintaining complex schedules in Outlook calendar
  • Overseeing and coordinating internal and external events
• Performs advanced administrative support duties which include, but are not limited to:
  • Coordinating travel and accommodations
  • Coordinating/scheduling meetings and conference calls
  • Preparing/submitting expense reports
  • Onboarding of new resources
• Handles executive-level internal and external communications which includes:
  • Handling incoming phone calls
  • Returning phone calls
  • Responding to voice-mails
  • Managing incoming e-mails by forwarding and responding to e-mails as appropriate
  • Creating and mailing letters and memos on behalf of Executive and department
• Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects and maintains departmental file sharing and intranet site(s), as requested.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties which include, but are not limited to:
  • Opening and distributing mail
  • Preparing outgoing mail
  • Filing and file maintenance
  • Copying, faxing and scanning
• Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication and awareness of department priorities.
• Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
• Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
• Facilitating team building events and building/maintaining relationships with the broader RGA administrative assistant network.

Qualifications

• Required:
  • H.S. Diploma or General Education Degree (GED) or equivalent experience
  • 7+ Years Secretarial and administrative experience
  • Experience in a global business enterprise with operations on various continents, time zones, and cultures
  • Prior experience working in fast-paced environment
• Preferred:
  • Associate’s Degree (AA) OR Bachelor’s Degree in Arts/Sciences (BA/BS)
  • 4+ Years Project coordination experience
  • Direct business-to-business client experience

Requirements

• Required:
  • Advanced Word, Intermediate Excel and PowerPoint skills
  • Intermediate math skills
  • Ability to maintain a high level of confidentiality
  • Ability to work independently
  • Ability to be flexible when needed, take initiative, and demonstrate accountability
  • Intermediate oral and written communication skills demonstrating ability to share and impart knowledge
  • Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions
  • Ability to set goals, multitask and prioritize workload
  • Ability to balance detail with departmental goals/objectives
  • Intermediate level of investigative, analytical and problem solving skills
  • Ability to work well within a team environment and participate in department projects
  • Ability to coordinate projects and handle changing priorities
  • Ability to foster customer service and liaise cross-functionally
  • Ability to demonstrate a positive and professional image

Benefits

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.