[Hiring] Executive Administrative Assistant @GE HealthCare

Role Description

We are looking for an experienced Executive Assistant to support the Chief Marketing Officer (CMO) of Advanced Imaging Solutions (AIS). You will be the go-to person for calendar management, travel, meeting preparation, and team coordination—and you will help a busy global marketing organization stay connected and moving.

This role sits at the intersection of excellent executive support and a light Chief of Staff role. You will stay close enough to the business to understand the CMO’s priorities, major planning cycles, key stakeholders, and emerging issues, and then turn that context into the right meetings, preparation, and follow-through.

You should always be thinking several weeks ahead:

• What is coming?
• Who needs to be involved?
• What decisions need to be made?
• What preparation is missing?
• What does the CMO need to know before it becomes urgent?

Responsibilities

• Calendar Management:
  • Connect the calendar to the annual, monthly, and weekly business rhythm.
  • Scan four to eight weeks ahead and build the sequence of preparation, alignment, and decision meetings required for major milestones.
  • Apply calendar standard work consistently, including accurate attendees and reporting relationships, agendas, pre-reads, links and locations, global time zones, and appropriate meeting buffers.
  • Flag overloaded days or competing priorities and recommend adjustments.
• Job Readiness:
  • Maintain a working view of the CMO’s priorities, upcoming milestones, key decisions, stakeholder commitments, and emerging risks across AIS.
  • Ask who the CMO should be meeting with and ensure she stays connected to the right business leaders, customers, partners, and team members.
  • Prepare concise context for important meetings and ensure necessary data, materials, pre-reads, and stakeholder alignment are in place.
  • Surface unclear or inconsistent information early.
• Workflow Support:
  • Coordinate leadership meetings, town halls, offsites, and other important team moments.
  • Track decisions, commitments, and follow-ups; carry forward prior direction and close loops with clear owners and deadlines.
  • Build strong relationships across the leadership team and broader organization.
• Executive Operation Support:
  • Plan domestic and international travel, including itineraries, hotels, transportation, meeting logistics, contingency plans, and expense reports.
  • Manage incoming requests and correspondence; prepare and quality-check presentations, emails, reports, and meeting materials.
  • Handle confidential business, talent, and personal information with discretion.
  • Bring warmth, professionalism, and a sense of humor to a fast-moving global team.

Qualifications

• At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment.
• Experience supporting a leader responsible for a multibillion-dollar business or portfolio is strongly preferred.
• Strong business judgment and calendar-management skills.
• Forward-looking and proactive; able to anticipate preparation needs.
• Curious about the business and the marketing function.
• A clear communicator and trusted relationship builder.
• Highly organized and dependable, with speed, accuracy, and attention to detail.
• Comfortable with Outlook, Teams, PowerPoint, Word, and related collaboration tools.
• Associate degree or equivalent experience required; bachelor’s degree preferred.

Requirements

• You will work with a global team focused on healthcare innovation.
• See how a large marketing organization operates and have plenty of variety in your day.
• Enjoy being the person who knows what is happening and quietly makes the whole system work better.

Benefits

• Competitive pay range: $78,400.00 - $117,600.00 Annual.
• Performance-based incentive compensation, which may include cash bonuses and/or long-term incentives (LTI).
• Medical, dental, and vision insurance.
• Paid time off.
• 401(k) plan with employee and company contribution opportunities.
• Life, disability, and accident insurance.
• Tuition reimbursement.