[Hiring] Executive Assistant @Assistant Launch

Role Description

Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from the Latin American region. This role requires a professional level of fluency in English, as you’ll be working directly with founders and executives in an international business environment.

Over the past 6 years, we’ve placed thousands of Executive Assistants with founders and executives. Many of our EAs have stayed with the same client for 2, 3, even 4+ years—because when we make a match, it sticks. For you, that means stable, long-term client relationships, not a revolving door of short-term gigs.

We’re not a VA marketplace. We’re a placement agency that takes matching seriously, supports you after placement, and invests in your long-term growth.

What You'll Do

• Own the admin so your client can focus on what matters.
• Manage calendars, inboxes, and scheduling with precision.
• Coordinate travel (flights, hotels, itineraries, last-minute changes).
• Handle client and vendor communication as the first point of contact.
• Track expenses, prepare reports, and manage documentation.
• Research topics, summarize findings, and support decision-making.
• Coordinate projects, track deadlines, and follow up on action items.
• Handle personal tasks when needed (appointments, reservations, errands).
• Maintain strict confidentiality on sensitive business and personal matters.

Qualifications

• Strategic Operations Management: You manage executive calendars, inboxes, and projects with real business judgment, prioritizing by impact, keeping teams aligned, and staying two steps ahead without being asked.
• Advanced Communication: You write and speak on behalf of leaders with the right tone for every audience, from internal teams to senior external stakeholders.
• Proactive Problem-Solving & Ownership: Problems don't land on your leader's desk; they get handled by you before anyone even notices there was one, and you own it start to finish.
• Organizational Mastery & Execution Excellence: Multiple priorities, tight deadlines, high standards — you deliver quality work without losing the thread, even when things get hectic.
• Systems & Technology Agility: You've brought AI into your workflow because you're always looking for smarter ways to work, and you're fluent across CRMs, project management tools, and Google Workspace or MS Office.
• Emotional Intelligence & Professionalism: You navigate pressure without losing composure, read situations well, and people trust you with the things that matter most.

Benefits

• Fully remote.
• Weekly pay.
• Paid vacation and holidays.
• Health and learning stipends.
• Access to AI training and tools.
• Clear paths to advancement.

This Role Isn't for Everyone

This is not a role for someone who simply wants to clock in and clock out. It’s for professionals who want to build a long-term career as an Executive Assistant, work with clients who respect and value their contribution, and grow within a team that is committed to developing the future of this role.