[Hiring] Field Operations Coordinator @Hyre

Role Description

We are seeking a highly organized and proactive Bilingual Field Operations Coordinator (English/Spanish) to support the field operations department of a construction and landscaping company. This fully remote position serves as the primary communication link between the office and field crews working across multiple job sites throughout the United States.

• Oversee daily administrative activities, crew communications, production reporting, timekeeping, travel arrangements, and operational documentation.
• Comfortable communicating with field personnel in both English and Spanish.
• Manage multiple priorities and navigate different software platforms.
• Ensure that operational information is accurate, organized, and delivered on time.
• Take ownership of follow-ups and anticipate operational needs.
• Work independently in a fast-paced, field-driven environment.

Qualifications

• Bilingual proficiency in English and Spanish, including professional verbal and written communication skills in both languages. (C1 or High)
• Previous experience in administrative support, operations coordination, dispatch, travel coordination, or a similar role.
• Strong organizational skills and the ability to manage multiple crews, projects, deadlines, and requests simultaneously.
• Comfortable communicating directly with field personnel over the phone.
• Strong computer skills and the ability to navigate multiple software platforms efficiently.
• Proficiency in Microsoft Office or Google Workspace.
• Excellent attention to detail, follow-up, and information management.
• Strong problem-solving skills and the ability to handle changing priorities.
• Ability to work independently in a fully remote environment with minimal supervision.
• Professional communication skills and the ability to build rapport with different teams.
• Reliable, high-speed internet connection and a dedicated professional workspace.

Requirements

• Previous experience supporting construction, landscaping, golf installation, or field-service operations.
• Experience coordinating travel, hotels, and accommodations for distributed teams.
• Familiarity with payroll systems, timekeeping platforms, and expense management software.
• Experience managing project documentation and shared folders through Microsoft Teams.
• Previous experience handling invoices, expense reconciliation, or basic accounting administration.
• Paycom: Payroll administration, time verification, and approval workflows.
• RAMP: Company credit card transactions and expense management.
• SitePhotos: Field reporting, project photos, and operational documentation.
• AccuBuild: Potential future accounting and invoice-related support.

Success Expectations

• Maintain consistent, timely, and professional communication with field crews in both English and Spanish.
• Ensure daily production reports are collected, reviewed, and properly documented.
• Maintain accurate crew timekeeping records and ensure payroll information is submitted within established deadlines.
• Coordinate crew travel and accommodations efficiently, including unexpected changes.
• Keep project documentation and shared operational records organized and accessible.
• Proactively identify missing information, discrepancies, and potential scheduling conflicts.
• Demonstrate ownership of pending tasks and ensure requests are followed through to completion.
• Maintain efficiency and accuracy while supporting multiple crews and projects simultaneously.

Benefits

• Work with international clients while maintaining your independent contractor status.
• Minimum 5 paid days off annually, plus US holidays.
• Free access to career growth learning modules through Hyre Academy.
• Scheduled rate increases based on applicable contract terms and performance.