[Hiring] Executive Assistant @Big League Movers

Role Description

At Ready Roles, we don’t just fill positions; we build lasting, impactful careers. As a Remote Executive Assistant, you will step into a critical role as a trusted “right arm” for an American business owner, making an essential difference in their day-to-day and long-term success. We are looking for driven, proactive individuals who don’t wait for instructions but actively seek opportunities to make an impact.

This role is for self-starters who thrive on finding solutions, tackling new challenges, and staying one step ahead of the business owner’s needs. Ready Roles carefully vets every client to ensure a respectful, growth-oriented work environment where your contributions are valued. We’re looking for someone ready to build a future, grow their skills, and commit to long-term success with their client.

Key Responsibilities

• Daily Management and Proactive Support:
  • Calendar and Schedule Management: Oversee and prioritize the CEO’s calendar, blocking time for high-priority tasks, scheduling meetings, and ensuring the CEO is fully prepared for each day.
  • Email and Communication Oversight: Sort, prioritize, and respond to emails and messages, filtering essential information to keep the CEO focused and eliminating routine communication distractions.
  • Daily Check-Ins and Task Planning: Conduct a daily check-in with the CEO to review priorities, set action items, and address any immediate needs, keeping both the CEO and the team on track.
• Self-Directed Task Identification:
  • Identify Areas to Add Value: Proactively seek out tasks or projects that align with business goals, whether improving internal processes, coordinating with team members, or streamlining workflows.
  • Manage and Anticipate Owner’s Needs: Track ongoing projects, follow up on open items, and keep the CEO informed on key updates and deadlines without needing reminders.
• Organizational Efficiency and System Improvement:
  • Organize and Optimize Documents: Maintain organized digital files, project documents, and SOPs for easy access, updating materials as needed to support the company’s growth.
  • Monitor and Report on KPIs: Track, organize, and report key performance indicators as part of regular updates for the CEO, helping to keep the business aligned with its growth goals.
  • Drive Accountability with Team Members: Follow up with team members on task completions and updates, and provide the CEO with regular summaries on team progress.
• Push Owner’s Priorities and Support Growth:
  • Prepare for Strategic Initiatives: Ensure the CEO has the necessary information, prep materials, or background for high-priority meetings and business development initiatives.
  • Drive Daily and Weekly Agendas: Take ownership of setting daily and weekly agendas that push the company’s priorities forward, managing your tasks around the CEO’s most critical goals.

Qualifications

• Must be based in the Philippines
• 18 years old and above
• Willing to work from home with a stable internet connection
• Must have own equipment — reliable laptop or PC and a noise-cancelling headset
• Available to work full-time (40 hours per week)
• Leadership Potential and Vision: Prior experience managing remote tasks or supporting a business owner is a plus, but we’re most interested in candidates ready to take ownership, lead by example, and actively shape the future of their role.
• Resourceful and Solution-Oriented: You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth.
• Strong Communication Skills: Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients.
• Growth-Minded and Self-Motivated: If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you.

Benefits

• Clear Growth Path and Scalable Compensation: As the business grows and you take on additional responsibilities, the business owner is committed to scaling your compensation.
• Supportive, Stable Environment: Ready Roles partners with respectful, growth-focused clients who are committed to creating a positive, long-term working relationship with you.
• Training and Development: Continuous learning and access to resources that help you become an indispensable part of the client’s team.

Apply Today

If you’re ready to commit, lead, and build a career with purpose, stability, and growth, we’d love to hear from you. Apply today to join Ready Roles and start building a future where your work drives real impact, stability, and lasting success.