[Hiring] Real Estate Executive VA - Administrative Operations & CRM Support @Scale Virtually

Role Description

Ready to be the person who keeps three busy real estate partners organized, their leads moving, and their business running smoothly behind the scenes? We're looking for a sharp, proactive, and experienced Real Estate Executive VA who can take ownership of administrative operations, manage Compass CRM, and ensure important opportunities don't get lost in the day-to-day workload.

If you know your way around Compass, can manage multiple moving pieces without constant reminders, and take pride in keeping every lead, follow-up, document, and task accounted for, this could be your next role.

This is a fully remote role supporting a U.S.-based residential real estate team. You'll communicate professionally with three managing partners and coordinate closely with their existing ISA and Transaction Coordinator during the client's designated U.S. business hours.

This is not an entry-level real estate VA position. STK will provide orientation on its internal processes and team procedures, but will not provide foundational Compass training. You must have actual, hands-on experience using Compass CRM and be able to work with it confidently from the start. Candidates without this experience should not apply.

Qualifications

• Hands-on Compass experience: Previous direct experience using Compass's real estate platforms, particularly Compass CRM, in an actual real estate working environment.
• Immediate Compass readiness: Able to independently perform relevant Compass CRM activities without foundational platform training.
• Relevant real estate experience: Previous work as a Real Estate Virtual Assistant, Real Estate Executive Assistant, or Real Estate Administrative Assistant.
• Residential real estate knowledge: Understands residential real estate terminology and administrative workflows, including buyer inquiries, seller prospects, property listings, and transaction-related documentation.
• CRM and lead management: Has personally maintained CRM records, organized leads, documented interactions, and coordinated follow-up activities.
• Listing and buyer administration: Has experience supporting property listing administration and buyer-related workflows.
• Executive support capability: Can support multiple executives while keeping priorities, communications, and task ownership organized.
• Independent execution: Can complete established administrative workflows without daily instructions, constant checking, or repeated reminders.
• Professional English communication: Can communicate clearly and professionally in written and spoken English with managing partners, prospects, the ISA, and the Transaction Coordinator.
• Recordkeeping accuracy: Maintains accurate contact records, notes, documents, follow-up tasks, and operational information.
• SOP compliance: Can follow documented processes and identify when clarification or escalation is necessary.
• Professional judgment: Can handle sensitive client information discreetly and recognize when a matter requires partner approval.

Requirements

• Experience supporting a multi-agent residential real estate team.
• Experience using Flodesk or similar email marketing platforms.
• Familiarity with Claude or other AI-assisted productivity tools.
• Experience with lead nurturing campaigns and CRM automation.
• Previous coordination with Inside Sales Agents and Transaction Coordinators.
• Familiarity with buyer searches, MLS-related workflows, and listing administration.
• Experience working within structured, process-driven real estate organizations.

Benefits

• Paid Time Off
• HMO
• Fully Remote Work

Application Instructions

Applications must demonstrate actual, hands-on Compass experience. Please submit:

• Your updated resume, including the real estate teams or professionals you have supported and the administrative responsibilities you personally handled.
• A description of your direct experience with Compass CRM. Specify how you used it to manage contacts, incoming leads, follow-up tasks, buyer searches, and listing administration.
• The approximate duration and context of your Compass experience. State whether you used Compass directly in a professional role or only encountered it through training or demonstrations.
• Your experience supporting multiple real estate agents, partners, or executives.
• Your experience with Flodesk, email nurturing, lead management, and coordination with ISAs or Transaction Coordinators.
• Your availability for 20 or 40 hours per week and your ability to work during the client's designated U.S. business hours.