[Hiring] Executive Assistant @Axios

Role Description

Axios is hiring a Virginia-based Executive Assistant to support our Chief Operating Officer, coordinate group meetings across her teams, and partner with her Chief of Staff on cross-functional projects and strategic initiatives.

In this role, you will make an impact at Axios with the following responsibilities:

• Manage the COO’s calendar strategically, aligning internal and external commitments with her priorities and proactively resolving routine scheduling conflicts.
• Learn the COO’s priorities and working preferences, use sound judgment to resolve routine scheduling and logistical issues independently, and bring the Chief of Staff clear options when trade-offs or decisions need escalation.
• Schedule complex group meetings across the COO’s teams, working with executive assistants and participants to bring the right people together.
• Own meeting logistics, invitations and materials, anticipating preparation needs and coordinating changes so participants know where to be and what to prepare.
• Coordinate the COO’s business travel end to end, maintain accurate itineraries and calendar details, and proactively manage changes with relevant partners.
• Organize agreed follow-ups from group meetings, track owners and deadlines, and flag dependencies or outstanding items to the Chief of Staff.
• Maintain project plans, timelines and status updates; coordinate inputs across teams, follow up with owners, and surface risks, dependencies or decisions that need the Chief of Staff’s attention.
• Gather and synthesize information, conduct research, and draft concise briefs, presentations and updates to support planning, leadership discussions and decisions.
• Take ownership of defined workstreams and special projects as assigned by the Chief of Staff, and identify practical ways to improve coordination, documentation and team processes.
• Draft, edit and coordinate internal and external communications for the COO and Chief of Staff, including team updates, stakeholder correspondence and meeting follow-ups; gather input, coordinate review and approval, and ensure messages are clear, accurate and timely.
• Handle sensitive information with discretion and keep the COO and Chief of Staff informed of changes that affect their plans.

Qualifications

• Experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization.
• Excellent prioritization, time management and attention to detail, with a proactive approach to anticipating needs and adapting as priorities change.
• Clear, concise communication and confidence coordinating across multiple executives and teams, keeping colleagues and external contacts informed as plans change.
• Strong writing and editing skills, with experience preparing internal and external communications, adapting tone and content for different audiences, and capturing an executive’s voice with accuracy, professionalism and discretion.
• Sound operational judgment: anticipate and solve routine problems, assess urgency, make decisions with limited guidance, and recognize when to escalate, while handling confidential information with discretion.
• Strong coordination skills: organize meeting preparation and follow-ups, track deadlines, and collaborate with executive assistants and accountable owners.
• Experience coordinating projects across teams, with the ability to turn broad goals into organized plans, track progress, and follow through without constant direction.
• Ability to synthesize information and prepare clear written updates and presentations, with curiosity about business priorities and how different teams work together.
• Comfort using Google calendar, document and collaboration tools to keep schedules and follow-ups organized.

Requirements

• A well-managed COO calendar that reflects her priorities and minimizes avoidable conflicts.
• Group meetings scheduled efficiently, with clear logistics and prepared participants.
• Accurate travel information and timely communication when plans change.
• Visible meeting follow-ups, with owners reminded and unresolved items surfaced promptly.
• Cross-functional projects advance against agreed milestones, with clear ownership, timely updates and risks surfaced early.
• The Chief of Staff has reliable project support and concise, useful materials to move strategic initiatives forward.
• Some experience and comfort using AI tools, with curiosity to learn more and apply them thoughtfully to day-to-day work.
• A trusted partnership with the COO and Chief of Staff, with clear boundaries for broader team support.

Benefits

• 401(k) with employer match
• Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
• Employer Health Savings Account (HSA) contribution for the high deductible health plan option
• Dental and vision coverage
• Primary caregiver 12-week paid leave
• Generous vacation policy, plus holidays
• One mental health day per quarter
• Annual learning and development stipend
• $100 monthly work-from-home stipend
• Tele-mental health services through Headspace
• OneMedical membership, including tele-health services
• Personal health advocacy resources through HealthAdvocate
• Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
• Access to the Axios Employee Support Fund, which was created to allow employees to request financial support when facing financial hardship or emergencies
• Increased work flexibility for parents and caretakers
• Virtual company-sponsored social events
• A strong and positive work environment
• A commitment to an open, inclusive, and diverse work culture