[Hiring] Executive Assistant @ClimateWorks Foundation

Role Description

The Executive Assistant (EA) will provide administrative support and work directly with the Senior Director of the Global Energy Transition Initiative (GETI), including broader support for this ten-person team. This position reports to the Associate Director, Programs Administration, who oversees the EA team within the larger Programs team and provides mentorship and guidance on managing workloads and capacity effectively.

• Fast-paced and often complex scheduling and calendar management
• Intermediary coordination with funders and other key stakeholders
• Coordinating logistics and materials for meetings and events
• Assisting with travel arrangements and expense reporting
• Other related duties as needed

Qualifications

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role
• Experience working with international partners and scheduling and coordination across international time zones
• Previous experience maintaining complex calendars and coordinating meetings/events
• Experience working with a global team to plan logistics for effective group calls and meetings
• Outstanding verbal and written communication skills; native English speaker
• Attention to detail and strong organizational skills
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), Google docs
• Ability to judge the relative importance of issues and act independently to address them
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
• Good interpersonal communications skills
• Ability to quickly and accurately analyze problems and identify appropriate solutions
• Ability to handle sensitive matters with discretion
• Tact, poise, professionalism, diplomacy, and a good sense of humor
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment
• Some traveling required; at least a couple times a year

Requirements

• BS or BA degree (Nice to have)
• Experience with Salesforce, Asana and Stova (or other event management platform) (Nice to have)
• Past work at a philanthropic and/or environmental organization (Nice to have)
• Location in the UK preferred, Europe and US East Coast also considered

Benefits

• Excellent benefits package
• Competitive salary that is commensurate with experience
• International salary range will be determined based on the location and local cost of labor
• Compensation structure aligned with economic conditions, labor market dynamics, and social benefit systems
• Salaries determined based on country specific labor markets
• Compensation intentionally structured to be above lead local market averages
• Example salary range for this position in the United Kingdom: GBP 61,000 - GBP 70,000 annually
• Competitive benefits package offered through Pebl, a third-party PEO

Company Description

ClimateWorks Foundation is a catalyst for accelerating climate progress, driving bold solutions that benefit people and the planet. We connect funders and implementing organizations worldwide to identify and scale transformative solutions across sectors and geographies, achieving faster, greater impact together.

• Since 2008, ClimateWorks has granted over $2 billion to more than 850 grantees across 50 countries
• Working with over 80 funders